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University of Groningen elections

  • In 2018 elections will be held for the student representatives of the University Council and the Faculty Councils.
  • Notifications about these elections can be the found on the website in due time.
  • The electoral registers are made available for inspection at the office of the Secretary ofCentral Electoral Committee, Oude Boteringestraat 44, room 0378, from 13 to 16 February 2018.
  • Candidates could be nominated digitally on Tuesday 13 March 2018 from 9 a.m. until Wednesday 22 March 2018 to 1 p.m.
  • The 2018 University elections (for all students, including fellowship students and PhD students) will be held from Monday 14 May to Friday 18 May 2018.
  • Votes could be cast electronically from 14 May 7 a.m. to 18 May 2018 until 5 p.m.
  • The results will be announced onTuesday 22 May 2018 at 5.00 p.m. in the Glazen Zaal of the Van Swinderen Huys, Oude Boteringestraat 19.

NB The election notifications will be sent electronically!!

1. Foreword

Spring 2018 elections will be held for student members of the University Council and the the Faculty Councils of the University of Groningen. The participation councils are of great importance; they have a big influence on many issues that are important to students and staff, such as the budget, plans for the future and various student facilities.  

2. The Central Electoral Committee (Centraal Stembureau = CSB)

By virtue of Article 2 of the University of Groningen Electoral Regulations , the Central Electoral Committee is in charge of holding the elections for the University Council, the Faculty Councils and the Service Department Councils at the university. Pursuant to the Higher Education and Research Act and the University of Groningen Electoral Regulations, all students (including PhD students and fellowship students) and staff of the University of Groningen have both active and passive voting rights. Employees of the Netherlands Organisation for Scientific Research (Nederlandse Organisatie voor Wetenschappelijk Onderzoek = NWO) and similar organizations who work at the University of Groningen are also entitled to vote.  

Active voting right: the right to vote  

Passive voting right: the right to be elected  

Members of staff are elected for a period of two years (to be members of the University Council, the Faculty Councils and the Service Department Councils). Students are elected for a period of one year (to be members of the University Councils and the Faculty Councils). Half of the members of the University Council and the Faculty Councils are chosen by and from staff; the other half are members chosen by and from the student body (Articles 9.31 and 9.37 of the WHW). Service Department Councils are the participation bodies of university services and consist of members chosen by and from the staff for a period of two years (Article 9.50 of the WHW).  

The Central Electoral Committee consists of members of University staff plus at least one student member. The office of the Central Electoral Committee is located at Legal Affairs. The secretary of the Central Electoral Committee provides interested parties with information about the elections.    

The address of the Central Electoral Committee is:

University of Groningen
Central Electoral Committee
PO Box 72
9700 AB Groningen, the Netherlands  

Street address:

Oude Boteringestraat 44, Room 283, Secretary of the Central Electoral Committee, I.Feenstra (e-mail: i.feenstra@rug.nl , tel.: 050 363 5340),or Academy Building, Room 0159, administrative support, B.H. Pier (e-mail b.h.pier@rug.nl , tel. 050 363 5072)

3. Time of elections

The university elections are held annually in May.
Voting takes place electronically through
ProgRESS WWW .

4. Are you entitled to vote and if so for which elections?

In short: in principle, all individuals who are enrolled as students (that is, excluding external students or students attending short-term courses) at the University of Groningen and all staff are entitled to vote.


Elections are held for the following councils:  

                                               

Number of seats

Staff

Students

University Council

12

12

Faculty

Number of seats

Staff

Students

Theology and Religious Studies

5

5

Law

9

9

Teaching & Research Council, UMCG

0

7

Science and Engineering

9

9

Arts

9

9

Economics and Business

9

9

Behavioural and Social Sciences

9

9

Philosophy

5

5

Spatial Sciences

5

5

University College Groningen

3 3

Departmental councils

Number of seats

Office of the University

7

University Library

7

University Services Department

7

CIT

7

KVI-CART

5

5. Nomination of candidates

Anyone whose name is (or should be) on the electoral register can be nominated as a candidate. The Central Electoral Committee has forms available for this purpose.  

The University uses a list system: the candidates are listed in groups. Nominations must be supported by – usually - 5% of those eligible to vote (with a maximum of 5 individuals) in the candidate’s group. Because certain procedural requirements apply to nominations, the Central Electoral Committee checks each list of candidates as soon as it receives it. Any procedural errors in the list can be rectified by a certain date which is specified in advance. After that, the nominations can no longer be changed.

6. Notification forms

The notification consists of a form in two languages (Dutch and English) with a text referring to the University of Groningen election website. On this website you will find a link to the electronic voting system and also information about the participation councils. You will find more information about the candidates – provided they have submitted this information to the Central Electoral Committee in good time – on the ballot form in the electronic voting system. Of course the voting system itself is also accessible in both Dutch and English.

7. The election

Voting is not always necessary; if ultimately the number of seats in a council is the same or exceeds the number of candidates, the candidates are immediately declared elected. An electronic voting manual (Manual voting) is available for staff. When you log in, you have to use your username and password. If you have lost your password, please contact the helpdesk of your faculty or service department.

8. The results

The valid votes are counted on the day after the voting procedure closes. The results will be announced as soon as possible.

9. Objection

Should you disagree with the decision of the Central Electoral Committee, you can lodge a notice of objection with the Board of the University of Groningen within five days.  

10. Conclusion

If you want to know more about the elections, the procedures, the right to vote and related matters and you cannot find the answer to your question on this University of Groningen website, you can put your question to the Central Electoral Committee. For contact details, see under 2 above.

The Central Electoral Committee

The right to vote is a valuable privilege; make use of it!

Last modified:18 May 2018 11.57 a.m.
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