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About us Organization Administrative organization Consultation University Elections

Procedure

Academy Building UG

University elections are held every year. Students participate every year and employees every 2 years. Every year the elections will be held for the University Council and the Faculty Councils and every 2 years also for the Employee Councils of the University of Groningen.

Who is allowed to vote?

Students

Students

All students who are registered at the University are eligible for election and have the right to vote. This also includes scholarship PhD students, but not external students (extraneus) or people who are registered for individual courses (cursist). Student assistants who work at a service unit or a faculty other than the one where they are registered as a student have the right to vote for the staff section of this service unit or faculty.

Staff

Staff

All staff members with a permanent or temporary appointment at the UG are eligible for election and have the right to vote. UMCG academic staff as well as UMCG support and administrative staff in the fields of teaching and research are also eligible for election and have the right to vote, under the conditions set by the UMCG. This also applies to staff of the Dutch Research Council (NWO) and similar organizations who are working at the University.

The electoral register used to exercise people’s right to vote and be elected is drawn up by the Central Electoral Committee. All students who are enrolled at the UG and all staff members who have an employment contract at the University at the time of the elections have the right to vote and to stand for election.

More about the Procedure

Voting procedure

The voting procedure during University elections is as follows:

Invitation to vote

You will receive an email with an invitation to vote and voting instructions. Information about the various parties and their candidates will be published in a digital voting application, on the condition that the parties have submitted their information to the Central Electoral Committee in good time. The voting application is available in Dutch and English.

Voting

You can access the voting form by logging into the University environment using your user name and password. Please contact the Helpdesk of your faculty or service unit if you have forgotten your password.

It is not always necessary to vote: if the number of nominations is equal to or fewer than the number of seats on the relevant Council, all nominated candidates will be deemed to have been elected.

Results

The counting of the votes will start on the day after the closing date of the voting application, and the results will then be announced as soon as possible.

Objections

Anyone who disagrees with a decision made by the Central Electoral Committee can submit an objection to the Board of the University of Groningen within five days.

Central Electoral Committee

The Central Electoral Committee organizes the elections for the University Council, the Faculty Councils and the Employee Councils in accordance with Article 2 of the UG Electoral Regulations.

The Central Electoral Committee is made up of five members, including both staff members of the University and at least one student member. The Central Electoral Committee is supported by an administrative secretary. The secretariat of the Central Electoral Committee is part of the ABJZ department. The Secretary of the Central Electoral Committee provides the necessary information about the elections to the parties in the elections and any others who are interested in the elections.

The address of the CSB is:
University of Groningen
Central Electoral Committee
P.O. Box 72
9700 AB Groningen
The Netherlands

Email: csb rug.nl

Want to know more about the University elections, procedures, the right to vote and be elected, and related matters? Feel free to email your question to the Central Electoral Committee.

Announcements

The Central Electoral Committee informs students and employees of the university about the university elections through a number of official announcements.

  • Publication Electoral register
  • Candidacy
  • Candidacy list
  • Electoral periods
  • Elected candidates
Submitter

The University of Groningen uses the so-called elections list system. Each list (party) that wants to participate in the elections contacts the Central Electoral Committee and provides a list submitter. The list submitter is the contact person of this party participating in the elections and contributes a.o. provide his/her party's candidate list.

During the period the that candidacy will take place, the list submitter can fill the list which candidates, ask the candidates to confirm their candidacy and see if the candidates have confirmed their candidacy, rejected it or have not done anything yet.

After the list of candidates has been determined, all candidates will be asked by the CSB to record information about their candidacy (candidate profile).

Candidate lists not submitted (on time) and unconfirmed candidacy can be declared invalid.

The list submitter will have access to the dashboard via the blue button "Submitter", which shows which information candidates have registered for the voter. This way the list submitter can see if he/she still needs to take action. The list submitter can also add information about his/her party.

For more information, please contact the Central Electoral Committee.

Candidacy

The University uses a ‘list system’, which means that each candidate is a member of a party. Candidates can stand for election via an existing party (by contacting the Council and/or party in question) or establish their own party (by contacting the CSB).

The person who registers a party will be invited by the CSB to enter the candidates into the digital system. Nominations must satisfy certain official requirements. The CSB will therefore inspect the candidate list upon receipt. Any irregularities can be corrected during a term to be defined, after which the nominations will be declared definitive and the candidate lists will be published.

Nominations must be submitted digitally during a period that is announced in advance. No new parties or candidate lists can be submitted after this period.

The blue button "Candidacy" can be used by the candidate to confirm the candidacy.

After the list of candidatens is determined by the CSB, the candidate can further supplement the candidate profile with, among other things, a motto and a motivation for election.

Last modified:28 April 2022 11.47 a.m.
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