Applications and arranging matters

General

An aberrant examination regulation deals with a deviation of the set-up or scheduling of examinations because not granting such deviation would lead to a disproportionate delay in the study programme.

In most cases the aberrant examination regulation will take the form of an oral examination, but this is not necessarily the case. It is for the examiner to decide when the aberrant examination regulation will take place and what form the aberrant examination regulation will have.

Once the request is granted, the student has to contact the lecturer in charge of this course for the exact arrangements. Please be aware that the examination should take place within two months from the decision of the Board of Examiners.

Students need to be registered as a student of the University of Groningen at the time of the aberrant examination regulation. If the student cannot demonstrate this fact to the examiner, the examiner is not allowed to conduct the examination. Without a valid registration as a UG student the result will not be processed.

Categories

In principle, all examinations should be conducted in the way, order and at the times, stated in the Teaching and Examination Regulation including the Examination Regulation, Ocasys, and the examination schedule. If an unacceptable delay of the degree programme impends, the Board of Examiners might grant an aberrant examination regulation. Aberrant examination regulations can only be granted the Board of Examiners (sonot the examiner)in extraordinary cases of a pressing nature.

Examinations conducted in a different fashion than arranged for by this examination regulation (and thus which are not determined by the Board of Examiners), areinvalid. Deviation with regard to the set-up of the degree programme (spreading, acceleration, change in order of examinations) can only be granted if they have been requested beforehand and have been approved by the Board of Examiners.

Aberrant examination regulations are possible in case of:

• Illness or personal circumstances
  Please be aware: this will only be awarded when both exam opportunities offered were missed as a result of these circumstances and this can be supported with documentation and provided you have enrolled for the examinations according to the proper procedure
• Administrative/managerial duties
• Final course(s) bachelor (LLB) or (pre-)master ((pre-)LLM).

No aberrant examination regulations are granted to participants of the Study Abroad programme or students in the propaedeutic phase (1^styear) of the LLB programme International and European Law.

Requests are only granted under very strict conditions. For more information and the conditions per category, please check theregulation.

In order to facilitate students with an impairment, several options are available. Considering the fact that the nature and severity of the impairment differs per student, the Faculty aims to assist and support each students individually, since every impairment demands different facilities. The first point of contact is the study adviser of the International Office. The office hours of the study advisers of the International Office are available on www.rug.nl/law/io. Students who need extra facilities, need to contact the study adviser timely.

Conditions final course (LLB/(pre-)LLM)

The Board of Examiners will in principle only grant an aberrant examination regulation for the final course of your LLB or LLM programme if these conditions are met:

• an unacceptable delay in the degree programme impends,and,
• you only have to take an examination for one* more course in order to fulfil the requirements of your LLB or LLM programme,and,
• you need this examination indeed to graduate,and,
• you have participated in the two most recent examinations for this course,and,
• you have shown that you prepared for the exam properly by scoring at least one five**,and,
• The next regular examination is not taking place within the next three months.

NB. If you have chosen for the option‘do not correct’on one of these most recent examination changes, the Board of Examiners will regard this as an examination opportunity that wasnot used.

A request to take an extra examination in the period between two regular examinations within one semester are not granted.

* By exception a request for two final courses can be granted. This only happens in very exceptional cases.

** Proper preparation needs to be visible in the results obtained by having obtained at least one 5. Students who e.g. have score a 3 for one of the two regular examinations willnotbe granted an aberrant examination regulation. Should you be of the opinion that you are eligible for an aberrant examination regulation despite such a bad result, you will have to explain this carefully in your request. The Board of Examiners will always consider the circumstances of a case.

Applications

Please complete the form to file a request at the Board of Examiners.

Last update: 21-7-2023

Pass grade

The Board of Examiners offers, under certain circumstance, the possibility of retaking an examination which has already been successfully passed.

Conditions:

• The option can only be used for only one examination per academic year.
• You need to apply to the Board of Examiners for this deletion within three (3) days after the result of the examination is published. You can do so by using the form‘deletion grade’.
• The grade cannot be for a (research) seminar, practical or thesis (both Research Colloquium and Master’s thesis). A pass grade for such courses cannot be deleted.

Consequences:

• The grade is deleted from the administration. This deletion is final; the examination is supposed not to have been taken. You cannot rescind this decision.
• The last grade is the final grade: the result of the repeated examination will be registered in the administration.
• If your grade is deleted, you are considered to have never participated in the exam. This will affect your eligibility for an aberrant examination regulation
• For block 1, 2, and 3 courses, you need to register yourself for the resit of the course in week 5 of the adjacent block.
• In block 4 you will be enrolled for the resit. However, please be aware: the Faculty cannotguarantee that the room will have sufficient capacity to include you. This risk is all yours.

You must be able to show the decision of the Board of Examiners as proof of registration.

What are the options if the original grade is raised during the post mortem?

If during the post mortem of the examination of which you have had your grade deleted your grade is raised, you can request the examiner to pass this result on to the Examination Administration as to make the grade count as an official examination. Your request to have your grade deleted will then be declared null and void (according to Article 9.14.3 TER LLB programme International and European Law or Article 4.9.3 TER LLM programmes).

Participation in the resit examination

You can register for the resit of block 1, 2, and 3 courses during the repair possibility-week inweek 5of the adjacent block. For courses in block 4 this option does not exist. As a result of this, you will be granted admission to participation in the resit examination in block 4 next to your grade deletion. The Faculty cannot guarantee sufficient capacity in the examination room for the resit.

Fail grade

Fail grades cannot be deleted from your list.

You can request the International Office for a so-called ’clean’ transcript. Such transcripts only hold the pass grades.

Last update: 21-7-2023

Certified transcript

You can request a (certified) transcript from the International Office (LLB rug.nl or LLM rug.nl).

You can choose between the following options:

• a ‘clean’ transcript (only the passing grades)
• a full transcript (holding all results)

Transcripts requested during office hours (9 am – 5 pm) can be picked up during the walk-in office hours of the International Office as from the next working day. If you apply for your transcript on Friday, the first day to pick up your transcript is Monday!

Transcripts can be sent to you by post or by email or picked up in the consulting room during walk-in office hours.

Last update: 21-7-2023

Lecture- recordings

The Faculty of Law has the objective to train capable and academically skilled legal experts. With this in mind, the Faculty has consciously chosen to offer academic education on site. This means that the standard for teaching is offering the education in physical form. Only in case of proven (long-term) exceptional circumstances, access to lecture-recordings can be requested. Seminars and working groups are never recorded; these formats require active participation and protection of the privacy of the active participants.

Unfortunately, it is not possible to make recordings in all lecture rooms. This limits the offer of lecture-recordings. The schedule shows which courses are recorded under ‘remarks’. If recordings are made for courses, the recordings of the lectures are published five working days before the (resit) examination. This does not apply to courses in year 1, with the exception of the 10 ECTS course in block 4.

Important:if lecture-recordings are being made, you will find information about those recordings for each course in the schedule under ‘remarks’. Some master courses will have the recordings available to students as default. Therefore, first check the schedule before you request access.
Please be aware: for courses offered at master-level, it is up to the lecturers to decide whether or not the lecture will be recorded. It is therefore possible that for some courses no lectures are recorded whatsoever. That automatically leads to the impossibility of offering the recordings within five working days before the (resit) examination.

Access possible if:

As described above, it is only possible to apply for access to lecture-recordings in case of proven (long-term) exceptional circumstances. Such a request could then lead to having access to the lecture-recordings prior to the exam period. Your circumstances should fit one of the categories mentioned below for a request to possibly be successful:

• Overlap compulsory courses
• Board membership
• Pre-master students Taks Law and Legal Public Administration
• Studying in part-time mode
• Compulsory Law in Practice internships
• Elite Sports Student Programme
• Proven special circumstances

For each category, please find the specific conditions here below.

Overlap compulsory courses

When you have an overlap oflectures of compulsory courses within your Law programme, you can submit a request for access to the lecture-recordings. In the online application form, please attach a screenshot of your schedule that shows the overlap. You will also have to indicate for which of the overlapping courses you are requesting access to the lecture-recordings.

Please be aware: overlap with working groups is not part of this arrangement, since you can choose your own working group when enrolling. Please keep this in mind when choosing your working group.

A request can only be approved if you meet the following requirements:

• You are enrolled in the courses in Progress
  and
• It concerns lectures of compulsory courses, taught at overlapping (and therefore not adjacent) times*
  and
• You have met the norm for Binding Study Advice for the specific programme
  and
• It applies to compulsorypost-propaedeutic or master courses.
• In case of overlap between courses in two different tracks, you must be enrolled in Progress for both tracks and your planning must have been approved by a study adviser. In this case, access to lecture recordings will be granted for a maximum of one course per block.

Board membership

Students holding a board position will be given access to lecture-recordings with a maximum of one course per block, provided that:

• The student has passed all first-year courses of the Bachelor ‘Rechtsgeleerdheid’ (Law) or the Bachelor International and European Law, or is enrolled in a master’s programme of the Faculty of Law, and,
• The student falls into one or more of the following categories:
  a. Co-governance:
  - student assessor Executive Board
  - Student assessor Faculty Board, Faculty of Law
  - Member of the University Council
  - Member of the Faculty Council, Faculty of Law
  b. Board member of a study association of the Faculty of Law, for which the board member receives a CUOS grant for at least five months or more in the relevant academic year.

By filling in this online application form, you can apply for access to the lecture-recordings of individual courses. You should attach the grant letter of the CUOS Administrative Body Membership Grant to the form.and proof of the overlap of compulsory board activities and the lecture,

You will only be granted access when you are actually enrolled in the specific course(s) in Progress.

Pre-master students Tax Law and Legal Public Administration

Pre-master students of Tax Law and of Law and Legal Public Administration who are working in a profession which is relevant to their studies for more than 0.6 FTE have the option to request access to lecture-recordings.Please note:this does not apply to courses in the propaedeutic phase. You can submit your request by filling in theonline application form. You will only be granted access when you are actually enrolled in the specific course(s) in Progress.

Please send the proof that you are working for more than 0.6 FTE in a profession which is relevant to your studies toLLB rug.nlorLLM rug.nlbefore or right after you have sent in the application form.

Studying in part-time mode

The English-taught programmes can only be taken in full-time mode. This option therefore is not applicable to the English-taught programmes.

Compulsory Law in Practice internships

All master’s degree programmes have a compulsory Law in Practice component. One of the possibilities within this compulsory Law in Practice component is doing an internship. If you do an internship within the framework of this compulsory Law in practice component and simultaneously follow a master’s course, it is possible to request access to the lectures of that master’s course. For this, you have to provide proof of the internship you are following by providing your internship agreement. You will only be granted access if you are actually enrolled in the specific course in Progress.

Please note: in the master phase, the lecturer of each courses decides whether a course is recorded or not. It is therefore possible that no recordings are made at all for some lectures in the master phase, but also that the recordings are immediately available to everyone. Take this into account when planning your programme. For each (master’s) course the schedule states under ‘remarks’ whether recordings will be made and, if so, when they will be available.

Doing an internship on a voluntary basis, so not within the framework of the Law in Practice module in the master programme, cannot lead to access to lecture-recordings.

Elite Sports Student Programme

The University of Groningen has an arrangement for top-level athletes (Elite Sports Student Programme). This arrangement entails that students with a granted top-level athlete status can adjust their study programme to their top-level athlete programme. Students that think they are eligible for this top-level athlete arrangement should turn to the top-level athlete sports coordinator of the University of Groningen, Mr Cees Reitsmaas soon as possible after the start of the academic year. The Faculty will be informed about which students have been allocated top-level athlete status.

By filling in this online application form, you can submit a request for access to the lecture-recordings for individual courses.

You will only be granted access when you are actually enrolled in the specific course(s) in Progress.

Special circumstances

Are you faced with extraordinary and demonstrable circumstances, which make that you are not physically able to attend lectures for a longer period of time? In such cases, it may be possible to submit a request for access to lecture recordings. The Faculty will assess your situation.

In this online application form, you can indicate for which courses you would need access to the lecture recordings and for which reason. If you have already submitted proof to the Board of Examiners e.g. for being granted exam facilities, you will not need to submit this again.If you have not sent in such proof, please forward your documents for assessment toLLB rug.nl(bachelor and exchange students) and LLM rug.nl (pre-LLM and LLM students).

The Faculty does not regard the following reasons as a reason for access to lecture recordings:
ADHD, ADD, side job, non-compulsory Law in Practice components, non-compulsory electives, non-compulsory internships, not having childcare available, dyslexia, quarantine obligation due to Covid, travel distance, travel time between classes.

In principle, having ADHD and ADD is not a reason to gain access to lecture recordings. Should your situation give cause for this due to special circumstances, we advise you to submit a request.Please note:you must be able to demonstrate these special circumstances.

It is not possible to be granted access due to a short-term (shorter than one block) circumstance.

You will only be granted access when you are actually enrolled in the specific course(s) in Progress.

Application deadlines

Access to lecture recordings can be requested per block through the online application form. Below you will find the dates from which you may submit your request:

block 1: from 21 August

block 2: from 23 October

block 3: from 15 January

block 4: from 25 March

Requests for access to the lecture recordings that have been submittedbeforethe set dates per teaching block (dates of the course enrolments) willnotbe processed. Requests for access without course enrolment will be denied. The processing time is seven working days on average.

Problems & questions

If you are experiencing technical difficulties with the lecture recordings, please send an email to brightspace.law rug.nl.
For other questions, please send an email to lecture-recordings-law rug.nl.

Disclaimer and Code of Conduct

The disclaimer below is applicable to all approved requests for access to the lecture recordings:

The Faculty of Law will strive to make the lecture recordings available in Brightspace no later than the next working day.

The Faculty accepts no liability for malfunctions or other causes, which lead to the impossibility to make lecture recordings available.

Please also check our Code of Conduct for the use of the lecture recordings. Please read these regulations carefully.

Access to lecture recordings is applicable from the moment you have been granted access taking into account the disclaimer and Code of Conduct.

No rights can be derived from the access granted.

Last update on 21-7-2023

Procedure

Students can only register in the University of Groningen LLB programmes per 1 September. Do you want to restart your programme at a different moment – e.g. to temporarily interrupt your programme – you can only do so with the permission of the Admissions Board.

With such permission, you can register at one of the following registration dates:

1 November
1 February
1 April

A registration request should be sent to the Admissions Board at least 6 weeks before the intended registration date. Are you planning on interrupting your LLB programme temporarily? Discuss your study plan with a study adviser of the International Office beforehand. The Admissions Board will take this step into consideration when reaching a decision.

Request

Mid-year registration request LLB programme

Last update: 21-7-2023

General

Every student, bachelor, master, and pre-master, should ask for course approval. This should be done at least three (3) months before graduation/completing their programme. For master and pre-master students it is strongly advised to ask for approval immediately after the start of the programme. This approval can be obtained via Progress.

This approval has two functions:

• It is the first step in the graduation process (both bachelor and master) or a step in the transition from pre-master to master;
• It is an extra check for you to see if you are not missing any courses.

If your courses are not approved timely this will lead to delays in the graduation process and possibly to problems when registering for a Master’s degree programme.

Your degree certificate is produced based on the approved list of courses. Therefore always check your list of courses to see if it correct and complete. A bachelor list of courses should at least be 180 ECTS, a master list of courses should at least be 60 ECTS; you will also have to add course units which you still have to complete in the list of courses. You will need to place any courses on top of the minimum 180 / 60 ECTS in the ‘extracurricular courses’ section.

Register your list of courses in Progress

To register for the graduation process, please follow these steps in Progress:

1. Go to ‘enrolling’, then click ‘Faculty of Law’.

2. Go to ‘Application degree certificate’ and click the degree you wish to apply for (1stbachelor degree LLB or 1stor 2ndmaster degree LLM).

3. Go through the steps in the graduation process.

Your degree certificate (diploma) will be based on your approved list of courses. Therefore check your list of courses to see if it is correct and complete. An LLB degree should be 180 ECTS, an LLM degree 60 ECTS. Also make sure to place the courses in the correct category (first year courses, second & third year courses, compulsory courses, etc.). Courses which are not needed to complete your bachelor’s or master’s degree programme should be placed in the section’extra-curricular credits’.

Please make sure to hand in your list of courses when asked for. This can already be done before you have passed all courses.

Manual

You can find the manual in the graduation process in Progress. You go to the graduation process through ‘enrolling’ and clicking the graduation process. You can find the link to the manual at the top of the process in Progress.

You can also find the LLB graduation manual, pre-master completion manual and LLM graduation manual here.

Changes

Any changes to your list of courses can be sent to BoE-Law rug.nl.

Optional courses

For all requirements with regard to your programme, please check the Teaching and Examination Regulations of your programme (TER).

Last update: 21-7-2023

Applying for exemptions

In order to apply for an exemption, you need to fill in an exemption request form. You can fill this form in online and attach all necessary documentation.

Assessment

The Board of Examiners can, at your request, grant an exemption for an examination if you have passed an examination of a course which is similar in content, size/workload and level which is part of an already obtained bachelor or law master degree.

For exact regulations with regard to exemptions, please check the Teaching and Examination Regulations.

The Board of Examiners decides within six weeks after receiving your request. You need to provide the Board of Examines with information with regard to your diploma, examinations, and assessments based on which you apply for an exemption. You will also have to hand in some documentations, like a certified transcript or diploma, a list of literature of the course and a course description. You should hand in a file which is as complete as possible; an incomplete file can only for this reason be rejected.

As rule of thumb: HBO courses (courses from a University of Applied science) cannot lead to exemptions from post-propaedeutic courses (bachelor or master courses).

Deadline

Applications need to be handed in by the end ofweek 2of the block in which the course is taught.

Last update: 21-7-2023

General

The Faculty offers the possibility to students with an impairment to participate in examinations in a way that is geared towards their specific situation.

Such examination facilities are granted by the Board of Examiners and executed by either the departments responsible for a course or the Student Administration and Student Affairs Office.

Proceduretemporary impairment

Is your impairment temporary, e.g. a broken wrist, please contact a study adviser of the International Office as soon as possible. Make sure to provide the study adviser with a recent expert statement (e.g. a doctor’s statement). Based on these documents, it can be assessed what kind of temporary facilities, e.g. the use of a laptop, can and should be arranged for. The study adviser will contact the Board of Examiners on your behalf with a possible request for temporary facilities.

You will then receive notification from the Board of Examiners about the possible allocation of the facility. This allocation is temporary.

Procedure non-temporary impairment

If you have a non-temporary impairment, please complete the information tool. Some circumstances can immediately be applied for via theinformation tool,for others you will have to make an appointment with a student counsellor first.. Please complete this information tool first to find out which steps to take.

As soon as you have received the advice letter from the student counsellor, you can apply for extra facilities, using thisapplication form. Please be aware: you will have to forward the advice letter from the student counsellors yourself to the Faculty. For privacy reasons these advice letters are not forwarded to the Faculty by the student counsellors.

The Board of Examiners will subsequently contact you about the possible allocation of facilities; if need be, you will be invited for a meeting. When allocating the facilities, it will be indicated whether the facilities are granted to you permanently or for a certain period of time. The facility therefore does not has to be applied for each examination period. You can find these specifications in the approval letter.

You are responsible for the timely application of the facility/facilities, handing in the expert statement(s), and the advice of the student counsellor. If the application is not done in time, it cannot be guaranteed that the facilities will be arranged for before the examination period. Please keep the following deadlines in mind:
For block 1: 29 September 2023
For block 2: 8 December 2023For block 3: 1 March 2024
For block 4: 10 May 2024

To do

1. Arrange for an advice letter by astudent counsellor.Should you need facilities for a short period, this step can be skipped (e.g. arm in plaster). In some cases it will be necessary to make an appointment with a student counsellor, and in others your application can be taken care of digitally. The correct procedure can be found viawww.formdesk.nl/rug/examfacilities.

2. As soon as you have received the advice from the student counsellor or if you cannot produce an official advice before the deadlines mentioned above, you need to contact aastudy adviserof the International Officebefore the above mentioned deadline(s).You can contact the study advisers throughLLB rug.nl(bachelor students) orLLM rug.nl(pre-LLM and LLM students). You need to include your advice letter from the student counsellor or – should you not have received that yet – a statement by a (medical) expert.

Taking exams

You will receive notification from the coordinator examination facilities a week before the start of the examination period at the latest. Should you not receive such mail, please contact voorzieningen-rechten@rug.nl.

Organising examination facilities is very labour intensive. Should you therefore decide to not participate in an examination you registered for, you need to inform the secretariat of the department responsible for the course or the department dealing with the facilities, as specified in the approval letter. Not informing the organisation might mean that the facilities cannot be offered to you any more in the future or that the costs incurred will be invoiced to you.

Last update: 21-7-2023