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Education The Faculty Graduate Schools Regulations of the Conferral of a Doctorate

General information

Latest news PhD ceremonies


From 24 August onwards, more regular PhD ceremonies can be held again. A maximum of 47 people can be present at the ceremony. In accordance with the 1.5 meter rule, this is the number that can be admitted to the Aula. This number includes the chair, the members of the PhD Examining Committee, the supervisors, the PhD candidate, the paranymphs, the beadle, and the audience. If desired, supervisors and members of the PhD Examining Committee can participate via video connection.

It is possible to have a limited reception in the Academy Building, with a maximum of 47 attendees.

To these ceremonies, the regular protocol for PhD ceremonies at the UG will apply (see the PhD Regulations and the meu on the left), together with the guidelines stated below:

Guidelines on PhD ceremonies as from 24 August 2020

Also after 24 August, the PhD student may choose for one of the following options:

  • At the scheduled time: an online ceremony according to the guidelines and protocol below (with only themselves, the Chair of the PhD Examining Committee and their supervisor present in the Aula);
  • Postpone until a moment that regular ceremonies can be held without restrictions.

Guidelines concerning alternative PhD ceremonies at the UG
Protocol digital PhD ceremony at the UG

UG will not assign ISBNs anymore

As of July 10, 2020, the University of Groningen Library (UB) does not assign ISBNs (International Standard Book Numbers) to PhD theses anymore. Article 4.6.2 of the PhD Regulations of the University of Groningen, which obliges PhD students to request two ISBNs for their dissertation, is hereby cancelled. It is also no longer necessary to mention the ISBNs on the back of the title page (as stated in Appendix 2, Article 4.6 of the PhD Regulations).

Nowadays, a DOI (Digital Object Identifier) is more important for the findability of the thesis. After submission via Hora Finita, all dissertations are awarded a DOI by the UB. The PhD student does not have to be apply for the DOI.

If you have any questions or comments, please contact dissertations@rug.nl.

Accessibility of the PhD degree registration office

The PhD degree registration office can only be reached via the email address promoveren rug.nl.

Accessibility in August 2020

Due to the summer holidays, the PhD degree registration office is closed from Monday 3 to Friday 7 August 2020.

Submission of copies of the PhD thesis

The printed version of your thesis (2 copies plus 2 copies of their propositions) can be

  • handed in at the Service desk of the University Library (Broerstraat 4), or
  • sent to our postal address:

    University of Groningen Library
    Dissertations department
    Postbus 559
    9700 AN Groningen

The electronic versions of the thesis and the propositions must be submitted via Hora Finita .

PhD Ceremony

The times of PhD ceremonies are as follows:

  • 9.00 p.m.
  • 11.00 a.m.
  • 12.45 p.m.
  • 2.30 p.m.
  • 4.15 p.m.

The PhD Regulations University of Groningen incorporate a number of statutory provisions conform the Higher Education and Research Act (in Dutch: WHW), and a number of conditions laid down by the PhD Board of the University of Groningen. Among other things, the PhD Regulations stipulate who will be allowed admission to the PhD programme and how the supervisors and co-supervisors are appointed, how the thesis shall come into being, and how the Assessment and PhD examining committee shall be composed.

The PhD regulations take effect as of 1 September, 2018 and replace the old regulations.

The most salient changes in comparison with the old PhD regulations are that:

  • from now each PhD must be supervised by at least two formal supervisors, namely two full professors (promotores) or one full professor (promotor) and one co-supervisor (copromotor)
  • the Graduate School Admissions Committee will make decisions regarding the admission of prospective students to a PhD programme
  • a training and supervision plan must be drawn up by the PhD student and the supervisors before the PhD programme begins
  • the PhD student will take an academic pledge at the PhD ceremony
  • the PhD student will no longer be awarded a PhD degree by the Faculty, but by the University
  • the PhD procedure is organised through a digital workflow (the application Hora Finita, information can be obtained from the Graduate Schools)
  • the PhD student must deliver an electronic version of the thesis and the propositions
  • the PhD student must submit his data with accompanying explanatory notes .

In the menu on the left you can find information about the PhD procedure, a description of the protocol during the PhD ceremony and a list of useful addresses.

Last modified:29 July 2020 1.16 p.m.
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