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University account (for students)

  • What is a University account?

    A University account gives you access to University facilities including:
    • Student Portal
      This is where you find University and degree programme-related information and start up other facilities, including:
      • Course catalogue
      • Marks and registration
      • Student e-mail (Google Apps for Education: planner, chat, documents and web pages)
      • Electronic files from the University Library
    • Student workstations at various locations
    Your University account comprises your student number and a password.

    Please note! In order to access your student account you first need to arrange the registration of the Multi-factor Authentication (MFA).
  • When am I entiteld to a University account?

    Everyone who registers for a degree programme at the UG via Studielink is allocated a University account.

    The account will be deleted if you decide not to study at the UG.

  • How can I activate my University account?

    You can activate your University account at the Password Self Service Portal.
    • Type your student number (the 'S' included).
    • Click on 'activate account'.
    • You will receive an access code and further instructions in your private email. This is the email address that you specified in Studielink.
    Are there any problems or questions? Please contact the CIT servicedesk

    When can I activate my University account?This depends on the starting date of your degree programme.
    • Starting date 1 September: You can use your account immediately with an active application
    • Other starting date:: You can use your account immediately with an active application

      Exception:
      Are you an exchange student, guest student or course participant? Then your University account will be created 3 months before the starting date of your programme.
    Please note!
    In order to access your student account you first need to arrange the registration of the Multi-factor Authentication (MFA).
  • How long will my University account remain active?

    For as long as you are registered for a degree programme at the UG. After deregistration you have still 8 weeks access to your University account.

  • Creating a University account

  • Blocking a University account

  • Cancelling a University account

  • Can I have more than 8 weeks access to my University account after deregistration?

    After deregistration you have still 8 weeks access to your University account. Your files and email messages will be saved for one year.  Your University account will be reactived if you start a new degree programme within a year.

    You can request an University account extension if you have to use certain University facilities for more than 8 weeks after your deregistration. You can submit your request via Application form University account extension (students).
  • My study ends, how do I save my data?

    After ending your study, access to IT facilities also ends. Move or store your e-mail, data in other Google Apps (f.e. Drive) and your data on X:\ in time.

    Data on X:\
    Log on to uwp.rug.nl and move or copy your data on X:\ to a local drive on your PC as follows:
    • Download and install the Citrix Workspace app
    • Enter UWP.RUG.NL as server address
    The first time you log in to uwp.rug.nl after you have installed the Citrix Workspace app, it will ask permission to access local data (C:\drive, D:\ etc.). After that, the app runs in the background.

    If the app does not ask for permission to local data:
    • Click on Citrix Workspace app, and open the program
    • Enter the server address: UWP.RUG.NL
    • Click on Next
    • Enter your P-number/S-number and password
    • Click on Logon
    • At Domain\user enter: workspace\<your P-number/S-number> and again your password
    • Click on the plus sign on the right side of the screen
    • Choose an application, it will appear on the Citrix desktop
    • Double click on the application to start it
    Now you have access to your local data, your UWP storage and applications on uwp.rug.nl.

    Archive your Google data
    Check the How to download your Google data in Google Acccount Help.
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