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Education Application, registration and tuition fees Admission and application Overview registration procedures Non-Dutch qualification

Registration fixed-quota programme

with non-Dutch qualification

The University of Groningen will allocate places for fixed-quota programmes by a process of selecting students.

The selection is not only based on average marks for VWO final examinations, but also on motivation, personality and previous school achievements.

Overview important deadlines
15 Januari 2024

You must apply for admission to a fixed-quota programme via Studielink and the Progress Portal (see step 2 below). Applications will be accepted from 1 October 2023 until 15 January 2024.

Limited number of programmes

You may only apply for a maximum of two fixed-quota degree programmes in one academic year, with the exception of Medicine and Dentistry.

This means that you cannot apply for two programmes in Medicine, but you can apply for Medicine and another fixed quota programme. For example: Dentistry.

15 February 2024
Submitting correct personal details.
15 July 2024
Entry requirements;

Make sure that you have provided proof of satisfying the entry requirements by 15 July at the latest.

If you fail to do this, your confirmation of admission will expire and your place will be offered to another student.

Important for non-EU applicants:
A different deadline may apply to applicants with a non-EU nationality. Make sure to check your decision letter and other important information you received from the Admissions Office.

31 August 2024
Payment of tuition fees

If you want to start your degree programme on 1 September, the UG must have received your payment no later than 31 August.

Exemption

For non-EU students, other deadlines may apply due to immigration procedure


Steps of the application and admission procedure:

Each step indicates what you will have to do in that stage of the process.

1. Check the admission requirements

Previous education

In order to be eligible for admission, the general end level of your previous education must be equivalent to pre-university education (VWO) in the Netherlands.

Please consult our list with international and country-specific qualifications that are VWO equivalent. Should your qualification not be listed, please know that you can still apply, as all applications are assessed on an individual basis.

Language requirements and exemption options

It is not a problem if you submit your application while you have not yet taken a language test or while your test scores are insufficient.

Deadline for submitting your language proficiency results
EU/EEA applicants
20 August
non-EU/EEA applicants
1 June

The above applies to both fixed-quota and regular programmes.

Subject-specific requirements

In addition to the general end level requirements, the Bachelor's programmes of some faculties apply subject-specific requirements. In these cases, the Admissions Board also needs to determine whether you possess the required background knowledge in subjects relevant to the Bachelor's programme. Whether the programme of your choice applies subject-specific requirements can be found on our website with entry requirements per qualification/country and faculty.

Should you not meet the subject-specific requirements as specified on our website or as determined by the Admissions Board upon assessment of your application (on the basis of course descriptions, if applicable), you have the option to obtain one of our accepted certificates for the relevant subject(s).

Please consult the overview of the accepted certificates to lift a deficiency per faculty.

2. Submit application before 15 January 2024

Submit application in Studielink

Studielink is the online application and registration service for universities in the Netherlands.

You can have up to 4 active applications in your Studielink account (including a maximum of 2 programmes with a fixed quota). Nationwide you can only apply for one Bachelor’s programme in Medicine or Dentistry (Dutch taught).

Create Studielink account (if you have not already done so)

Information about creating an account can be found on the Studielink account page on the UG website. In addition, you will find information about what to do if you experience problems.

Use existing Studielink account (if applicable)

If you already have a Studielink account, please use your existing account and do not create a new one. This means that you will have the same student number for all your applications.

Check how many selection attempts you have left

You will be granted one, two or three attempts at the selection procedure, depending on the programme.

Degree programme
Selection attempts
Artificial Intelligence
3
Biomedical Engineering
3
Computing Science
3
Dentistry
1
International Business
3
International Relations and International Organizations (IRIO)
3
Medicine
1
Psychology
3

You will have used up a selection attempt if you have an active application after 15 January, regardless of whether or not you actually take part in the selection procedure.

For more information about the number of attempts, go the programme page:

Number of registered selection attempts

If you took part in decentralized selection or a draw in the past, these attempts also count towards your total number of attempts.

You will see the number of selection attempts that you have used up in Studielink. If you think that the number of registered selection attempts at the University of Groningen is incorrect, you must contact the University of Groningen before 1 september via the form Selection and placement.

Check which selection criteria you must meet before 15 January

You may be required to submit extra information before 15 January. This depends on the fixed quota programme you are applying for.

Go to the programme page for more information about the selection criteria:

Transfer the application fee

The University of Groningen charges a non-refundable application fee of 100 euros for applicants with a non-Dutch diploma.

Fee for multiple applications

In case you apply for more than one programme in one academic year, know that you only need to pay the fee once.

What happened if I do not pay the application fee?

The Admissions Office can only start reviewing your application(s) after this fee has been received on time.

Complete application in the Progress Portal

After you submit your application in Studielink, you will receive a message from Studielink stating that the University of Groningen (UG) has to verify your educational background through the Progress Portal (replacing the previous system, OAS, as per October 2023).


What must I do?

You must upload all requested documents, in the correct format and including all required information, before the deadline​​​ on the Progress Portal. If your application is not complete before the deadline, it will not be processed.

To do:
  1. Log into the system.
  2. Complete your application and upload the required application documents.
  3. Submit your application.

What are the consequences for not submitting the documents?

If you do not submit your application through the Progress Portal, the Admissions Office (AO) will not be able to process your application and assess whether or not you meet the requirements for admission.


Progress Portal

  • Login details Progress Portal
    You will receive a separate email with your login details (make sure to also check your spam folder). This email can also be found in your Studielink inbox.
  • Frequently asked questions
    More information about the Progress Portal and the FAQ can be found on the UG website.

3. Admission procedure

Review and assessment application by UG

Initial review of application documents by the Admissions team

  • If your application includes all required documents, your file will be complete.
  • If any documents are missing, you will need to upload additional/amended documents via the system.

Application is assessed by the Admissions Board

The Admissions Board will assess your application to see if your educational qualification(s) meet our general entry level requirement, in other words if the level of your diploma is equivalent to the level of the Dutch pre-university diploma (VWO). Should your programme also have any subject-specific requirements, the Admissions Board will assess if you meet these. You can find an overview of the requirements here.

Decision letter is issued by UG

Once the Admissions Board has reached a decision, we will send you your decision letter by email. This letter will state whether you are admissible, and if so, any conditions you will need to meet and certified documents you will need to send us.

Your offer is based on the admission status that you currently hold. There are three types of offers:

  1. Conditional offers
    These apply to applicants who still need to fulfil one or more of the admission requirements. In order to be fully admitted and receive an unconditional offer, an applicant will have to satisfy the conditions for admission to their selected programme. This will need to be done before the deadline stated in your offer letter.
    For example, an applicant has a conditional offer when they still need to prove their English proficiency. Once the applicant has successfully passed and achieved the required results for the test, they will need to provide proof of this to the Admissions Office, i.e. by sending a scan of their final results by email. The admissions officer in charge will change the applicant's admission status.
  2. Provisional offers
    Once an applicant has fulfilled all the entry requirements for their selected programme, they can be provisionally admitted. A provisional offer will change into a full admission when the candidate has sent in all the required certified documents (hard copies).
  3. Unconditional offers
    The applicant has fulfilled all the admission requirements as well as provided their admissions officer with all the required certified documents. They have received an unconditional offer as well as a Decree of Admission (final unconditional statement). This statement is required to complete your University enrolment.
Meet conditions of admission before deadline

If your educational background is equivalent to the Dutch pre-university education, you will receive a decision letter with an offer for admission. To be admitted to the programme, you will need to meet the conditions before the deadline in your letter.

Predicted grades for non-EU applicants:

If you have a non-EU nationality and have received a conditional offer from us, you will need to meet your conditions before 1 June, as an earlier deadline applies due to the Visa/Residence Permit application procedure.

Send certified (digital) copies of documents to UG

You will need to provide us with certified digital copies of your original diploma(s) and final transcript(s).

If you do not submit your documents in time, you may not be able to receive your student card when you start your programme. Please be aware that you need your student card to access most of the university services.

Issued decree of admission by UG

When you have met your conditions in time and have sent all your certified documents to us, we will issue your Decree of Admission, in other words: the official admissions document needed to complete your enrolment.

This document signifies that you have completed the Admissions part of your application.

4. Make sure your personal details are verified

Submit correct personal details before 15 February 2024

If your personal details have not been verified by 15 February, you will not be eligible for the selection procedure and you will have used up one of your selection attempts.

Verification personal details in Studielink

In order to create a Studielink account your personal details must first be verified.

Do you have a Dutch residential address?

If you have an official home address in the Netherlands, you must create an account by logging in with your DigiD. Your personal details are automatically verified via DigiD.

Don't have a DigiD?

If you do not have a DigiD and cannot apply for a DigiD, your identity will need to be verified by another means in order to create a Studielink account. You must upload a scan or photo of your passport or European identity card in Studielink, which will then be checked to see if your details are authentic and complete.

If you are unable to scan your ID or if you run into other difficulties, please check the Verification personal details & Studielink page or report your issue to Studielink.

5. Accept your confirmation of admission on time

Results, confirmation of admission and lodging an appeal

The ranking numbers will be announced on 15 April 2024 and confirmation of admission is sent to those students who have been offered a place in the programme. Studielink is responsible for sending out these notifications.

Explanation
If a programme has a maximum of 100 places, the students ranked number 1 to 100 will be offered a place. Students ranked number 101 and above will be offered places in turn, if other students do not accept their place (in time).

Accept your confirmation of admission within two weeks!

You must accept your confirmation of admission via Studielink within two weeks of receipt.

If you do not, your offer will expire and the place will be automatically offered to the student on the waiting list.

Not accepted in time

If, for some reason, you were unable to accept your confirmation of admission in time, you can submit a request for admission in the following academic year.

You must provide evidence of why you were unable to accept your offer in time.

If your request is approved, you will be sent confirmation of admission for the academic year (following the year for which you made the request).

Failing your exams

If you fail the exams you need to be admitted to the programme, your selection attempt can be cancelled. This is only possible if you submit your cancellation request before 1 September. In this case you will not have used up an attempt and will be able to take part in the selection procedure the following year.

Lodging an appeal

You can lodge an appeal to decisions relating to selection through the Central Portal for the Legal Protection of Student Rights (CLRS).

Appeals must be lodged within six weeks. For more information see Regulations for Selection and Placement.

6. Preparing for stay in Groningen

Check if the immigration procedure applies to you

In order to start your programme on time, you may need a visa and/or residence permit, depending on your nationality. If so, the university's Immigration Service Desk (ISD) will need to apply for such a document on your behalf. Applying for a visa can take several months and you will not be able to enter the Netherlands without a valid visa.

When do I need a visa and/or residence permit?

Students from an EU/EEA country

You do not need a visa or residence permit.

Students from Australia, Canada, Japan, Monaco, New-Zealand, South Korea, UK, USA and Vatican City

If you have the nationality of one of the abovementioned countries, you will only need a residence permit in order to study in the Netherlands.

Students from all other non-EU countries

All non-EU students will need to apply for a visa and residence permit in order to study in the Netherlands.

Students with a Dutch residence permit for the purpose of study

If you already have a valid Dutch residence permit for the purpose of study from another educational institution in the Netherlands, the University of Groningen (UG) can become the new recognised sponsor of your residence permit for the purpose of study.

Students with a Dutch residence permit for a purpose other than study

If you already have a valid Dutch residence permit for a purpose other than study and you wish to change the purpose of your residence permit to the purpose of study, you can apply for a Change of Purpose.

Students with a Dutch residence permit for a purpose other than study

If you already have a valid Dutch residence permit for a purpose other than study and you do not wish to change the purpose of your residence permit to the purpose of study, you will need to submit a colour scan of the front and back of your residence permit.
How can I apply for a visa and/or residence permit?

You cannot apply for a visa and/or residence permit yourself. The University of Groningen (UG) applies for it on your behalf with the Dutch Immigration Services (IND).

After you have received your letter of (conditional or provisional) admission, the UG's Imigration Service Desk (ISD) will contact you about your visa and/or residence permit application. The ISD will inform you about the procedure and the documents that are needed for the application.

What happens if I do not meet the visa deadline?

When you do not meet the visa and/or residence permit application deadline, your application can be withdrawn. The ISD needs to receive your application before the application deadline in order to make sure that your visa and/or residence permit is ready before the start of your programme. This is necessary to finalize your enrolment.

Arrange housing

The University of Groningen (UG) is not a campus university and therefore does not offer accommodation for students. It is your own responsibility to find somewhere to live. Please do not underestimate the challenge of finding accommodation, as it can be a long and stressful process.

SSH Student housing

If you are coming to Groningen for the first time, and you apply on time, you can rent one of the rooms the UG has reserved for new international students with SSH Student Housing. SSH is a non-profit housing corporation specialised in student accommodation, with furnished rooms available for a maximum of one year. It is important to know you have to be (conditionally) admitted to the study programme of your choice before you can apply for SSH student housing.

Private housing

Accommodation in the city is in high demand, so be prepared to also look outside Groningen. There are several ways to find private accommodation in the city. We have worked with the Groningen Municipality and Hanze University of Applied Sciences to create a website called At Home In Groningen (AHIG), which offers student rooms with reliable landlords that have been screened by the municipality and provides additional information about living in Groningen.

Another option is to search for a room on Hospi Housing, which connects students with verified local hosts and guest families. The platform allows you to search for accommodation and contact hosts for free, but charges a one-time fee once you have found a room.

We urge you to be aware that there are untrustworthy landlords and unreliable room rental agencies out there. Click the link for tips on looking for accommodation.

Cannot find housing?

Make sure that you have found a room before 1 August if you will be starting your studies in Groningen in September. If you decide to come to Groningen without pre-arranged housing, then you are highly likely to find yourself in hotels or hostels, provided there is still space.

This will involve high costs, inconvenience, and stress. This will likely last for a long period of time, probably months after your arrival. If you find a house outside of the city, then make sure you consider the potential extra travel time and travel costs.

If you have not found accommodation before 1 August, we strongly advise you not to come to Groningen.

7. Proof of satisfying the entry requirements

Entry requirements by 15 July 2024 the latest

Make sure that you have provided proof of satisfying the entry requirements by 15 July at the latest.

If you fail to do so, your confirmation of admission will expire and your place will be offered to another student.

Important for non-EU applicants

A different deadline may apply to applicants with a non-EU nationality. Make sure to check your decision letter and other important information you received from the Admissions Office.


Problems?

If you are unable to provide proof of satisfying the entry requirements by 15 July, submit a request for postponement using the form Selection and Placement before 15 July.

If you are still unable to provide proof of satisfying the entry requirements by the new deadline, your confirmation of admission will expire.

Go to the programme page for more information about the entry requirements:


Receiving confirmation of admission after 15 July

Make sure that you have provided proof of satisfying the entry requirements within two weeks.

If you fail to do so, your confirmation of admission will expire and your place will be offered to another student.


Failing your exams

If you fail your exams, your selection attempt can be cancelled. You will not use up an attempt and will be able to take part in the selection procedure the following year.

8. Complete registration

Check status of your application

During the application process you can check the status of your application in the Student Portal. In order to be able to log into the Student Portal, you will first need to activate your student account.

UG Tools

In the Student Portal you can find the option Grades and Enrolment under the ‘UG Tools’ menu. If you click Grades and Enrolment (Progress) you can then go to your Enrolment applications and find an overview of your application(s) in our registration system.

Overview current status

This overview shows the current status for each step and what you need to do to complete the step. If you have submitted applications for more than one programme, the steps to be completed may vary per application.

  • Is the box ticked? Then you have successfully completed this step.
  • If the box is still empty, you will still need to finish that step, or we are still processing your information.
Pay your tuition fees no later than 31 August

In order to start your degree programme on 1 September, the UG must have received your payment no later than 31 August*.

* For non-EU students, other deadlines may apply due to the immigration procedure.

What happens if I pay too late?

Then you will not be enrolled.


Consequences

Not being enrolled will have consequences for

  • Participation in education and exams.
  • Access to the University Library.
  • Your student grant from DUO.
  • Your student travel product (DUO).

After fully enrolled for the programma

Upload photo for student card

During the enrolment process you will be asked to upload a passport-style photograph. This photograph will be used on your university identity card, your student card.

What criteria must the photo meet?

The photograph must:

  • be passport standard
  • be in portrait orientation (i.e., higher than it is wide)
  • be taken with your eyes open and clearly visible (no sunglasses or tinted glasses and no hair across your eyes)
  • show your full head, without any head covering unless you wear one for religious beliefs or medical reasons
  • show you on your own
  • be in colour
  • be taken within the last 12 months
  • be clear and in sharp focus
When will I receive the student card?

After you have completed your registration and uploaded a photo on the Student Portal, your UG student card will be ready within a few weeks.

How will I receive the student card?
  • If you have a Dutch address, the card will be sent to that address.
  • If there is no Dutch address registered in our system, your will receive an email when and where you can pick up your card.
Receive statement of enrolment

You will automatically receive your statement of enrolment by email within two working days after your registration is official.

You can also download your own statement of enrolment using the UG tools in the Student Portal.

Request statement of paid fees (optional)

When you are fully enrolled, you can request a statement of paid tuition fees.

Binding Study Advice

Bachelor’s students at the UG need to obtain a minimum amount of credits during their first year in order to be allowed to continue their studies.

For more specific information about the Binding Study Advice (BSA) requirements applicable to your programme, click the link below.

After arrival

Registering with the municipality

When you move to the Netherlands for longer than four months, you are required to register your address with the municipality within 5 days after your arrival in the Netherlands.

Required documents

The municipality will ask you to submit documents such as a rental agreement. You can find an overview of all required documents on their website.

Citizen Service Number (Dutch: BSN)

By registering you will obtain a BSN. You will need the BSN to open a bank account, receive a salary, arrange medical health insurance and in contacts with the government.

Arranging health insurance

In the Netherlands it is mandatory to have adequate health insurance. It's therefore essential that you know what to arrange when it comes to health insurance before you arrive in the Netherlands. To find out more, click the link below.

Opening a Dutch bank account

If you are not a member of an EU/EEA country that uses the SEPA (Single Euro Payments Area) system, we recommend opening a Dutch bank account to manage your day-to-day finances during your stay in the Netherlands.

With most Dutch banks you will need a Citizen Service Number (Dutch: BSN) in order to open a bank account. You can choose a bank of your preference.

Refund sufficient funds (non-EU students only)

If you have transferred proof of sufficient funds to the Immigration Service Desk (ISD) for your residence permit application, you will receive a personal link to start the refund procedure.

When will I receive the personal link?

Depending on the starting date of your programme, you will receive an email from the ISD in the first week of September or February.

How long will it take to refund my money?

It will take approximately two weeks for your money to be refunded to your Dutch bank account. Make sure that you have enough money with you for the first weeks/month in the Netherlands.

Collecting your student card

You will receive the student card (also known as University card) only once. The card remains valid throughout your entire study career. Your student card will expire when you deregister.

How will I receive the student card?
  • If you have a Dutch address, the card will be sent to that address.
  • If there is no Dutch address registered in our system, your will receive an email when and where you can pick up your card.
Collecting your residence permit card (non-EU students only)

As soon as your residence permit is ready, the Immigration and Naturalisation Services (IND) will notify the ISD. The ISD will then inform you when you can collect your residence permit card.

Collect your residence permit card in Groningen (specific days)

The IND will come to Groningen a few times per semester to issue residence permits. If your residence permit card is ready, you will receive an invitation to collect it on that specific day. If you have not received a status update from us yet, please do not contact us, we will update you as soon as possible.

Collect your residence permit card in Groningen

If you are unable to attend that day or if your residence permit is not ready yet, you can pick up your residence permit card at the IND in Zwolle. You will have to make an appointment to do so.

Last modified:20 February 2024 08.14 a.m.
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