Frequently asked questions

You do not need to submit any copies of your dissertation to the PhD Degree Registration Office. You only need to submit two copies to the University Library (contact details).

Children aged 7 and older are allowed to attend the ceremony. Children under the age of 7 can stay in a faculty room with a babysitter during the first, official part of the ceremony. The ceremony can be followed via livestream from the faculty room. Children under 7 are welcome to attend the second part of the ceremony, the laudatio.

It’s not allowed to take photos during the official part of the ceremony. However, photos may be taken before the ceremony begins, during the laudatio, and after the ceremony has concluded.

Yes! You will receive a professionally edited recording approximately six weeks after the ceremony has taken place. It will be sent to your preferred email address as listed in Hora Finita.

You can reserve a date for your ceremony once the following steps have been completed:

1. Your manuscript has been uploaded
2. Your supervisors have approved the manuscript in Hora Finita
3. Your primary supervisor has entered the proposed assessment committee in Hora Finita
4. The dean of the Graduate School has approved the proposed assessment committee
5. The beadle of the Graduate School has sent your manuscript to the assessment committee

Once step 5 is completed, you will receive an email from Hora Finita stating that you can reserve a defense date. You can then choose an available time slot in the PhD ceremony calendar.

The date automatically becomes definitive once the manuscript has been approved by the assessment committee and the title page is approved by the PhD Degree Registration Office. You do not need to contact the PhD Degree Registration Office to finalize the date.

Please contact the PhD Degree Registration Office at promoveren@rug.nl.

Please contact Hora Finita Support via horafinita@rug.nl.

Once your PhD ceremony date is final, you will receive an email from Hora Finita with instructions on how to apply for the reimbursement. Is your ceremony date final but you haven’t received the email yet? Or if you have other questions about the reimbursement process please contact the Financial Shared Service Centre at: fssc@rug.nl.