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Email signatures

Email signatures can be created for a wide range of positions and in various languages.

Creating an email signature

First create an HTML file for each signature:

  1. Start Word
  2. Start DotOffice if necessary
  3. Select the /RUG tab – DotOffice – and select ‘email signature’ from the menu
  4. Enter the details and be sure to choose a recognizable file name
  5. Repeat steps (3) and (4) for each signature

Thunderbird

Each email account has its own signature

  1. Start Thunderbird
  2. Select Tools and then Account settings
  3. In the left box, select the email account for which you wish to install a signature
  4. Check ‘Attach this signature’ in the right-hand box
  5. Click ‘Choose’ and select the desired file (in X:\My Settings\DotOffice\_DotOffice)
  6. Repeat steps (3)–(5) for each email account in the list on the left.

Do you want to use different signatures for a single email account?

If so, then you can create different identities via the Manage identities button. For each identity, specify a separate file with the required signature.

Selecting a signature when sending email messages

When you create an email, Thunderbird automatically adds the signature that has been linked to the email account in question. If you want to use a different signature, select the required identity from the drop-down list at the top of the screen, under ‘From:’.

The signatures all start with a number of dashes. These cannot be removed as they are the standard way of separating the message from the signature.

Google/GMail (via googleapps.rug.nl)

  1. In Gmail, open the message that you received and carry out the instructions that it contains
  2. Select the content below the dash and copy it using Ctrl+C
  3. Start Google mail and click the cogwheel icon in the top right-hand corner
  4. Select Settings from the menu
  5. Go to the General tab and then to the Signature box on the right. Paste the copied text here using Ctrl+V
  6. Save the settings using the Save changes button at the bottom
Last modified:13 March 2020 12.45 a.m.
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