Email signatures can be created for a wide range of positions and in various languages.
Creating an email signature
First create an HTML file for each signature:
- Start Word
- Start DotOffice if necessary
- Select the /RUG tab – DotOffice – and select ‘email signature’ from the menu
- Enter the details and be sure to choose a recognizable file name
- Repeat steps (3) and (4) for each signature
Each email account has its own signature
- Start Thunderbird
- Select Tools and then Account settings
- In the left box, select the email account for which you wish to install a signature
- Check ‘Attach this signature’ in the right-hand box
- Click ‘Choose’ and select the desired file (in X:\My Settings\DotOffice\_DotOffice)
- Repeat steps (3)–(5) for each email account in the list on the left.
Do you want to use different signatures for a single email account?
If so, then you can create different identities via the Manage identities button. For each identity, specify a separate file with the required signature.
Selecting a signature when sending email messages
When you create an email, Thunderbird automatically adds the signature that has been linked to the email account in question. If you want to use a different signature, select the required identity from the drop-down list at the top of the screen, under ‘From:’.
The signatures all start with a number of dashes. These cannot be removed as they are the standard way of separating the message from the signature.
Google/GMail (via googleapps.rug.nl)
- In Gmail, open the message that you received and carry out the instructions that it contains
- Select the content below the dash and copy it using Ctrl+C
- Start Google mail and click the cogwheel icon in the top right-hand corner
- Select Settings from the menu
- Go to the General tab and then to the Signature box on the right. Paste the copied text here using Ctrl+V
- Save the settings using the Save changes button at the bottom
|Last modified:||13 March 2020 12.45 a.m.|