Timeline for the final phase of the PhD trajectory

Action

Time line

Action by supervisor/PhD student

Action by College of Deans

Register for PhD programme

Registration after admission to PhD programme

Submit to Admissions Committee

Draw up training and supervision plan

As soon as possible after obtaining admission to PhD programme, but at the latest before beginning of PhD programme

PhD student and supervisors draw up TSP and submit it, signed, for approval to the director of the GS, at the latest upon beginning the PhD programme

Dean signs TSP and takes care of registration in Hora Finita

Approval of PhD thesis by supervisors + proposal for composition of Assessment Committee

At least 3 ½ months before intended date of PhD ceremony

Supervisors register approval in Hora Finita

On the recommendation of the primary supervisor, the Dean sets up Assessment Committee and appoints members of the committee

Discuss date of PhD ceremony

At least 3 ½ months before intended date of PhD ceremony

Register provisional date

Approval of propositions

At least 2 months before intended date of PhD ceremony

Supervisors register approval in Hora Finita

Approval of title page

At least 2 months before intended date of PhD ceremony

PhD candidate submits title page to PhD degree registration office through Hora Finita

PhD degree registration office approves title page through Hora Finita

Announcement of Assessment Committee’s decision regarding permission for PhD student to proceed to the PhD ceremony

At least 8 weeks before proposed date of PhD ceremony

Dean takes care of registration through Hora Finita, which then notifies PhD student, primary supervisor, PhD degree registration office and director GS. Then candidate may have thesis printed and date of PhD ceremony is finalized

Possible request for cum laude distinction by supervisor or Assessment Committee

At least 8 weeks before proposed date of PhD ceremony

Primary supervisor/Assessment Committee submits request to Faculty Board with recommendations for external referees

Dean takes care of registration through Hora Finita and approaches external referees. This is automatically registered at the PhD degree registration office

Opinion of external referees regarding cum laude registered in Hora Finita

At least 2 weeks before proposed date of PhD ceremony

Dean receives referees’ opinion through Hora Finita

PhD degree registration office is notified of opinion through Hora Finita.

Send information regarding publicity to Communication Office

At least 5 weeks before proposed date of PhD ceremony

PhD candidate supplies required information through Hora Finita to the Communication Office

Send or bring 2 printed copies of PhD thesis, accompanying propositions to the University of Groningen Library

At least 3 weeks before proposed date of PhD ceremony

PhD candidate

Send printed copy of PhD thesis and accompanying propositions to Graduate School

At least 3 weeks before proposed date of PhD ceremony

PhD candidate

Send electronic versions of PhD thesis, accompanying propositions and abstracts and the licence agreement

At least 3 weeks before proposed date of PhD ceremony

PhD candidate supplies required information through Hora Finita to the University Library

PHD CEREMONY in the presence of the whole committee