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Frequently asked questions invasion Ukraine

Academy Building in blue-yellow

Note: general information for Ukrainian refugees can be found on the website of the Groningen municipality in Dutch, English, Ukrainian and Russian. Similar information can also be found on the website of the International Welcome Center North.

These frequently asked questions are regularly being updated in response to new developments.

Questions on work, financial matters and staying in Groningen

I am running into problems paying tuition and/or living expenses because of the Russian invasion of Ukraine. What can I do?

(PhD) students who find themselves having financial troubles because of the Russian invasion of Ukraine can claim an emergency fund from the UG for living expenses. Applications can be made until 1 September 2022 and what is necessary will be considered on a case-by-case basis. A form is available for this purpose:

Can't pay back the money you borrow through the emergency fund right away? We will be lenient in collecting the payments. 

Can't pay your tuition due to the invasion of Ukraine? In that case, the collection of your tuition will be postponed until a time to be determined. This applies to the current academic year 2021-2022.

When we have more information about the tuition fees payment for next academic year, 2022-2023, we will communicate any updates via this page or via email.

Need more help or information regarding finances? Please email study@rug.nl.

I am struggling with my mental health due to the invasion of Ukraine and/or would like to talk to someone about the situation. Where can I go?

The Student Service Centre offers help to students in various ways. You can make an appointment with one of the student psychologists. They will then look at how they can best help you. You can also talk to your study advisor.

In need of a listening ear? Then take a look at the website of All Ears Groningen, an initiative intended to offer students a listening ear. A similar initiative is @ease, where you can drop by or chat. 

Staff can discuss such problems with their managers and look for suitable help together.

What does the invasion of Ukraine mean for my (future) residence permit?

The Immigration and Naturalization Service (IND) is currently taking an accommodating approach to the application for residence permits and the renewal of residence permits for Ukrainians. For more information, please visit the IND website. Please note that this leniency regarding the residence permit does not guarantee the extension of a pre-master's programme, if this is necessary.

What options are there to provide Ukrainian refugees the opportunity to work at the UG?

We have published an overview of the options that you have to help Ukrainian refugees with regards to work at the UG on My University.

Questions on studying in Groningen

The Russian invasion of Ukraine is causing me to incur a study delay. What can I do?

If this causes you a disproportionate delay, your degree programme can always decide to be lenient. If you experience problems, please contact the study advisor of your degree programme.

I am a student from Russia or Belarus. Can I still register for the new academic year?

NOTE: the application deadline of 1 May has passed. You therefore cannot apply anymore. 

At the moment, Russian and Belarusian students can still enroll at the UG. We are in close contact with the Immigration and Naturalisation Service (IND), should this change, and will communicate about that (here). We also kindly ask you to keep a close eye on the website of the government and the website of the IND.

Can I continue my current study programme at the University of Groningen?

There is no general policy for this. This varies by study programme. Contact the study programme of your choice or one similar to your current study to discuss options.

I cannot submit my original diploma and transcripts due to the war. How can I prove my admissibility?

When applying, you do not yet need to submit your original diploma and transcript. You may submit an unofficial document, such as a print screen of your university’s grading system, or an overview of your courses and their credits taken from a course catalog or created by you. Once you have submitted this, and any other required documents, the Admissions Board will assess your application and make a decision on your application. This decision will be communicated to you via email.

If you are admitted, we would usually like to receive a certified copy of your diploma and transcript, however, we understand that this is hard to come by at the moment. The Admissions Office has procedures in place for students who cannot access their documents due to war situations, but what form these will take will depend on your specific situation. If you do not have your original documents, we recommend that you contact the Admissions Office about this, either by indicating this in your application when submitting it via OAS or by sending us an email once you receive your decision letter.

For general information on applying to the UG and the education we offer, please visit this page (for bachelors) or this page (for masters).

Other questions

What initiatives are being undertaken from within the university to support students and staff affected by the Russian invasion of Ukraine?

Ukrainian students and staff at the UG are our first priority. We will remain in close contact with them via email, among other things, and have designated contact persons for them. We have also informed them of where they can go in case of mental health issues or financial issues, for example. 

For students who are affected financially, the UG has set up an emergency fund that can be used for living expenses, if necessary.

Language Centre

The UG's Language Center has several intiatives underway, including a Dutch Survival Kit, a free online course in Dutch and a free course in Ukrainian on 10 and 17 May. For more information, please visit rug.nl/language-centre/ukraine/

Poster campaign 

Employees from the department of childcare at the UMCG have launched a poster campaign to help young refugees. The poster represents a characteristic Groningen image: a vast blooming rapeseed field under a blue sky, like the Ukrainian flag, with the text: 'Groningen for Ukraine'.

Buy a poster (A3 size) for € 5, of which € 4 goes to Vluchtelingenwerk Noord-Nederland/Goningen, who will use the funds earmarked for care and education of the Ukrainian children living in Groningen city and province.

decorative image
The poster

Would you like to buy a poster? Then check out the website of actievoorvluchtelingenwerk.nl for the possibilities. There you can also donate without buying a poster. 

Please contact the organizer of this action through the communication department of the UG (t.r.h.vos@rug.nl) if you want to distribute a larger number of posters in your own social circle/institute/association. These will then be delivered.

Make sure to hang the poster in your window!

Research visit at research group Steven Hoekstra

The research group of UG phycisist Steven Hoekstra offers support for a short-term research visit for Ukranian scientists of all levels (Scientist, PhD student, PostDoc). Research is oriented on high precision spectroscopy of ultracold atoms and molecules. Please visit the ScienceForUkraine website for more information.

Other initiatives

Faculties themselves also organize initiatives and meetings. For example, five free spots are available for Ukrainian students at the Summer School: The Politics of European Law and the Law of European Politics (more under the heading Practical information at the bottom of the page). The Centre for Religion, Conflict and Globalization also offers spots to Ukrainian students.

Professor Hedderik van Rijn is working on an adaptive language learning tool for Ukrainian refugees. He is looking for Ukrainian/Russian speakers that also speak another language. 

Elianne Zijlstra from the Faculty of Behavioural Sciences worked on a so-called mylifejourney book for Ukrainian children. In this workbook, they can write and draw about their journey, their memories about Ukraine and their hopes for the future. The book can be downloaded in Dutch, English and Ukraine for free via lifebookforyouth.com/mylifejourneybook.

In this episode of the UG's own podcast, In Science, professor Hedderik van Rijn and associate professor and chair of De Jonge Akademie Marie-José van Tol talk about initiatives and actions within the Dutch and Groningen academic community and what can be done to help refugees and people at risk.

Furthermore, there are regular information sessions, lectures and solidarity meetings. For these, keep an eye on the social media channels of RUG faculties, among others, as well as the general social media channels on which we share these.

Can I follow language courses?

The UG's Language Center has several intiatives underway, including a Dutch Survival Kit, a free online course in Dutch and a free course in Ukrainian on 10 and 17 May. For more information, please visit rug.nl/language-centre/ukraine/

Interested in learning English for academic and professional purposes? Then the English Academy for Newcomers might be of help. The Groningen department is an initiative of UG scientists Marije Michel and Seyit Gök.

Can I use facilities such as PCs or working spaces if I am not affiliated with the UG?

The University Library (UB) of the UG has 2 PCs on the ground floor for external users, who are not a student or employee at the UG. They can also get access to study rooms, for example for the book collection. For this purpose, a day pass can be requested at the service desk on the ground floor. Unfortunately, study places are not yet available. Please look at the University Library web page for more information.

There are also other locations you can go to, such as Forum Groningen.

What will happen to your partnerships with Russian organizations?

The UG has decided to freeze all relations with Russian and Belarussian non-university partners with immediate effect. The UG is following national policy when it comes to cooperating with knowledge institutions in Russia.

Who can I contact for further questions?

If you are a student, please contact study rug.nl or your study advisor if you have any further questions regarding the war in Ukrain, the UG's response, or the possible implications for your study.

Are you a student or employee and have questions about HR-related matters (working at the UG, individual cooperation, for example) for refugees from Ukraine? Then please contact crossborderlabour@rug.nl. 

Are you a student or staff member with questions about UG policy regarding the Russian invasion of Ukraine? If so, please contact the International Strategy and Relations (ISR) department, isr@rug.nl.

Staff can also discuss any remaining questions with their manager.

Would you like to offer your help?

Do you want to help? Please consider donating through. Giro555.nl or help-ukraine.nl

Information for refugees from Ukraine can be found on the International Welcome Center North website.

Mission 050: Groningen for Ukraine has listed four ways to help

Would you like to host someone yourself? Then check out sharemyhome.org or takecarebnb.org.

Please also read our general statement along with the statement from the Universities of the Netherlands, university networks The Guild and Coimbra Group, and the general statement on behalf of university alliances in Europe, including ENLIGHT.

Last modified:24 May 2022 12.48 p.m.
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