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Direct debit mandate for full or staggered payment

It is important to read the conditions for direct debit payment. The most important conditions are:

  • it's nog allowed to revoke the agreement before the last payment has been made;
  • you must use a bank account number from the SEPA area and you are not permitted to cancel the account before the last instalment has been paid;
  • and the account balance must be sufficient for the payments to be made by the due date.
Conditions for direct debit payment

Conditions for direct debit payment

  1. By signing a direct debit authorisation I declare that the tuition will be paid to the University of Groningen by means of an irrevocable mandate for direct debit (in full or in instalments).
  2. Cancelling a direct debit mandate does not release you from your payment obligations.
  3. You must use a European SEPA-proof bank account number (not a savings account). The account holder is not permitted to cancel the account before the last instalment has been paid.
  4. The account balance must be sufficient for the payments to be made by the due date.
  5. The direct debit dates are mentioned at the payment method you selected. Prior to the execution of each direct debit, we will send you a message in which you will be informed about the exact date of the collection of the tuition fees.
  6. By signing the direct debit authorisation, you are undertaking a payment for the tuition fees/compensation due. This obligation is irreversible. If you are not the account holder, you must grant permission to the account-holder to pay the tuition fees/compensation in your behalf. You remain the person responsible for fulfilling the payment obligations.
  7. If changes need to be made to your registration that may influence the level of your tuition fees/compensation, signing the authorisation gives automatic approval for the internal collection of the new tuition fees/compensation. You will receive notification by mail in the event that the amount increases.
  8. If the account holder does not agree with the debit, the payment can be reversed. To do so, contact your bank within 8 weeks. Your bank can inform you of the conditions. You can also contact the Student Information & Administration.
    Please note that a reversal of the payment does not relieve you from your payment obligation.

Consequences of failure to pay tuition fees

  1. If a direct debit mandate has been set up for the payment of tuition fees/compensation and the full amount or an instalment cannot be debited, a term shall be set within which that amount or instalment must be paid.
  2. If there are not enough funds to cover an amount, the student will be excluded from the university IT facilities.
  3. If an amount cannot be collected and the student has not paid within the term stated in article 1, the remaining tuition fees/compensation will fall due.
  4. Payments of tuition fees/compensation shall be credited to the longest outstanding instalment.
  5. All collection charges shall be borne by the student.
  6. If the full amount or one or more instalments are paid late during an academic year, the Board of the University may decide to deny the student in question the right for direct debit payment next academic year.
  7. If the tuition fees/compensation or part thereof have not been paid by the end of the academic year (31 August), the student in question will not be able to register for the subsequent academic year until the outstanding amount (including any bailiff's fees) have been paid and the full tuition fees/compensation for the next academic year have been paid in one instalment.
  8. If the payment obligation cannot be met, then it is possible for registration at the University of Groningen to be terminated in line with the provisions of Article 24.2 of the 'Regulations for Registration and Tuition Fee'.

Termination of enrolment (not applicable for compensation)

If your enrolment ends during the academic year (e.g. if you graduate) and you apply for a refund of the tuition fees, please note the following: the administrative procedure will take at least two months. If you pay in instalments, this may mean that at least 1 more instalment will be debited to your account. Of course this amount will be included in the final refund.

Make a photocopy of the form

Please consult the Regulations for Registration and Tuition Fees for the regulations in full.

Different types of direct debit mandate

Digital authorization

Met een digitale machtiging geef je via Studielink de Rijksuniversiteit Groningen toestemming om het collegegeld te incasseren van je bankrekening.

Uitleg procedure

In het Stappenplan Digitale (incasso)machtiging wordt uitgelegd hoe je via Studielink een digitale machtiging kunt afgeven.

Digitaal Incasso Machtiging (form of direct debitmandate)

You can pay your tuition fees through a 'Digitaal Incasso Machtiging' (DIM). In this case, the direct debit mandate will be issued by yourself via your Dutch bank. At the moment not all banks are supporting this payment method.

The Roadmap Digitale (incasso)machtiging (only in Dutch explains how you can issue a DIM via Studielink.

Consequences insufficient bank balance

The University of Groningen sends out reminder e-mails before each payment due date so that you can make sure you have sufficient funds in your account. The following will happen in the event that your bank balance is not sufficient on a payment due date:

Blocked payment

You bank will block the payment so that the University of Gronigen cannot collect your tuition fee instalment via direct debit.

Tikkie provides an extra payment alternative

If you have a Dutch bank account and the UG knows your mobile phone number you will be sent an SMS with a payment link (Tikkie). You can use this link to pay part or all of your tuition fees. If you do so immediately, your UG account will not be blocked.

Blocked UG account

As soon as the UG is informed by the bank that the instalment cannot be transferred, it will send you a letter telling you:

  • that your RUG account will be locked.
    This means you will no longer have access to Nestor and the e-mail facilities, the library and registration and participation in examinations. Your RUG account will be unlocked within a day of your payment being received.
  • you can pay your tuition fees in the following ways:
    • By PIN at the Student Information & Administration.
    • In cash or by PIN at the university cashier's office.
    • By bank transfer to the UG bank account: NL84ABNA0425600904.

      N.B. if you use this option, your RUG account will not be unblocked until the UG has received confirmation of your payment. This can take up to ten days in extreme cases.
Debet-collection agency

If after the deadline you have still not paid, you will again receive a letter from the University of Groningen notifying you that you have been officially declared in default. You will then be given one last chance to pay before a certain date. If you do not pay by this date, the matter will be handed to a debt-collection agency, which means you will have to pay your tuition fees in one instalment, plus the costs of the debt-collection agency, which are rather high. And next year you are not allowed to pay by direct debit.

Other causes for blocked payment

Sometimes the University of Groningen cannot debit the funds despite there being sufficient balance in your bank account. This may be for the following reasons:

  • The bank has blocked your account.
  • The name and the account number do not match.
  • The bank account number you provided is incorrect.

Consequences deregistration

What will happen if my enrolment ends during the academic year?

If your enrolment ends during the academic year (e.g. if you graduate), the University of Groningen automatically will look if you are entitled to reimbursement of tuition fees. If so, you will receive an e-mail.

Please note the following: the administrative procedure will take at least two months. If you pay in instalments, this may mean that at least 1 more instalment will be debited to your account. Of courses this amount will be included in the final refund.

More information

University of Groningen Regulations for Registration and Tuition fees

The 'University of Groningen Regulations for Registration and Tuition Fees' set out the (legal) conditions for registration and tuition fees at the University of Groningen. The regulations are based on the Higher Eduction and Research Act ('Wet op het hoger onderwijs en wetenschappelijk onderzoek; WHW) and replace the 'University of Groningen Implementation Regulations'.

Questions? Please contact Student Information & Administration

Need more information? Please contact the Student Information & Administration

Last modified:28 July 2021 12.42 p.m.