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Text required at the Institute level

The Standard Evaluation Protocol (SEP) and the RuG Protocol define what information is required for each participating institute or centre. The list below provides the headings and subheadings to be used, the contents required (mainly following the SEP), additional comments and a length limit. The length limits do not include the tables.

The Standard Evaluation Protocol contains a checklist of Assessment Criteria to be used by the Peer Review Committee. (See pp. 39--41.) Please make sure you address these criteria in your text.

All text below in brackets [] is comment only, not to be repeated in your contribution.

Where applicable, the section numbers as used in the old VSNU self-evaluation reports are given, in case you wish to re-use and update text from these reports; these sections are labelled: "VSNU:".

Sections labelled "SEP:" are slightly paraphrased quotes from the Standard Evaluation Protocol.

For "institute", read "institute or centre".

A.1 General information and mission

Name of the institute

Date of establishment

Institutional affiliations and formal responsibilities [i.e., the place of the institute in the university hierarchy]

Research area

Mission statement [brief] [VSNU: 1]

Formal co-operations and relations with other national and international research establishments [list only]

A.2 Leadership

[Limit: 2 A4] [VSNU: 8]

Organisation chart

Name of director

List of research groups and research group leaders

Management aspects

[SEP: Describe the decision-making procedures, management style, means of motivation, communication and control and processes of improvement and innovation.]

A.3 Strategy and policy

[Limit: 2 A4] [VSNU: 2]

[SEP: Explain the choice of research area and mission in historical and future context: changes in research subjects and strategies and plans for the short and long term. Relate this to the wider organisational context of the institute (university level, national, international).]

A.4 Researchers and other personnel

[Limit: 1 A4] [VSNU: 5]

[SEP: Explain the actual personnel policy, including recruitment, selection, training, personal development opportunities, mobility and exchange policies.]

[This text will be complemented by a table listing the research capacity of staff members for the various categories and the various years; this table will be made centrally.]

[Table 1: Research staff at the institutional level; Research staff at the research group level]

A.5 Resources, funding and facilities

[Limit: 1 A4]

Research facilities [VSNU: 3]

[SEP: Describe the [central] research facilities and [other] substantial capital investments; evaluate their condition.]


[SEP: Explain the financial situation of the institute in terms of funding and expenditure. Discuss future funding situation and its consequences. Explain the funding trends (referring to the data in the tables to be provided). Specify the future funding targets.] [VSNU: 4]

[This text will be complemented by a table listing the funding and expenditure for the various funding sources (in Dutch: eerste, tweede en derde geldstroom) and the various years; this table will be made centrally.]

[Table 2: Funding and expenditure at the institutional level; funding at the research group level]

A.6 Processes in research, internal and external collaboration

[Suggestion: 1 A4; limit: 2 A4] [VSNU: 6]

Internal organisation

External collaborations

Societal and technological relevance

[SEP: Describe and evaluate current research processes and the research culture at the institute. Pay attention to: teamwork versus individual research activities; processes for redirecting research strategies; communication and exchange channels; supervision of junior researchers; quality control and methodological safeguarding. ]

[In section A.6, the emphasis is on the organisation of the research.]

A.7 Indicators of academic reputation

[Limit: 1 A4]

[SEP: Include previous peer reviews, rewards and prizes at the level of the institute as a whole (individual prizes etc. will be listed at the level of the research groups).]

[The results of a bibliometric analysis by CWTS will be included separately.]

Rewards and prizes

Previous peer review results

External financing

A.8 Internal evaluation

[Limit: ½ A4]

[SEP: Provide an evaluation by the institute's own community of its management, support, research climate and culture, facilities.]

[Suggestion: use the following text, adapted from the Pharmacy research evaluation:

Each employee regularly has an appraisal interview (in Dutch: beoordelingsgesprek) with his/her supervisor, in particular following the first year of employment, at the transition from a temporary to a permanent position, or for promotion to a higher salary scale.

Each employee annually has a performance interview (in Dutch: functioneringsgesprek) with his/her direct supervisor. The quality and quantity of research and teaching activities are evaluated. Targets are determined for the year to come and appointments are made for courses to be followed.

Every three months, a meeting of all research staff is held where MSC's policy and plans are discussed. By this means, there is continuous consultation and feedback.]

A.9 External validation

[Limit: ½ A4]

[SEP: Present the effects of collaboration and dissemination of research results outside the scientific community. A methodological analysis of the institute's environment and its appreciation of the institute's conduct and results may be added.]

[Discuss previous reviews.]

A.10 Overview of the results

[Limit: 1 A4]

[A table listing the number of publications in the various categories in the various years will be prepared centrally.]

[In section A.10, the emphasis is on the past performance of the research group.]

[Table 3: Aggregated results [publications] of the institute]

A.11 Analysis, perspectives and expectations for the institute

[Limit: 3 A4]

Programme developments and future plans

Anticipated changes in personnel

SWOT analysis

  • Strengths
  • Weaknesses
  • Opportunities
  • Threats
  • Analysis
  • [If applicable:] Adjustments to be made to the goals and strategy

[SEP: Provide an analysis of the strengths and weaknesses of the research group, according to Chapter 4 of the SEP.]

[In section A.11, the emphasis is on the future of the institute.]

Last modified:29 May 2019 1.12 p.m.