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Information Portals

FSE uses a number of information portals to help you navigate your studies. Knowing how to use these and which information you can find where will make your studies smoother. More detailed information than that offered in the film, is provided below.

Student Portal: First stop for information

The Student Portal serves as the primary source of information for students. It contains information about all services, regulations and policies of the university. You can log in to the Student Portal with your personal account.

When you log in, you will automatically arrive on the ‘Today’ tab, which students often refer to as ‘Brightspace’. Please also visit the ‘Study Info’ tab: it provides detailed information about your degree programme and the tracks/ specializations therein, course units in the programme, etc. We expect all students in the programme to know the contents of this information.

Assignment

Use your personal account to log in via http://studentportal.rug.nl. Browse extensively through the content of the main tabs: ‘Today’, ‘Study Info’, ‘Career’ and ‘UG Tools’.

Today tab

This is the starting tab. In the middle of the screen you will find ‘Need to Know’ messages. These are generally important messages from your degree programme, faculty and university. It is essential that you regularly read these messages, to stay updated about important issues regarding your studies. A message is colored red if you haven’t read the contents before, and turns grey after reading it. Click on one or more of the current messages to find out what kind of information is published here.

On the right side of the screen, you will find ‘Nice to Know’ messages. These messages are less essential to read: examples are announcements for symposia and summer courses, or calls for participation in study support workshops or interviews. Skipping these messages will not put you at a disadvantage with regard to your studies, but reading them every once in a while will keep you informed about interesting study-related activities.

Study Info tab

This tab is divided into different subcategories, including Quick links, Bachelors and Master’s. Under Quick links you can find information about general aspects of the FSE or facilities that are shared by several programmes. Under Bachelors and Master’s you can find specific information about your degree programme. Click on your degree programme and have a thorough look around.

Career tab

This tab is dedicated to all kinds of information that may help you to develop a clearer view of your future options for employment, and to prepare yourself for the job market. You can find a calendar with upcoming career events as well as vacancy postings, including student assistant positions in our faculty.

UG tools

Here you can find widgets and systems useful during your studies at the University of Groningen.

Brightspace: The online learning environment

Brightspace is the electronic learning environment of the University of Groningen, integrated in the Student Portal. Lecturers use Brightspace to provide information about their course units, to exchange documents with their students and to give online education or exams. Students use Brightspace to find course-unit related information, to read announcements, to cooperate with fellow students and to hand in assignments.

After logging in to the Student Portal, you arrive on the ‘Today’ tab. On the left side of your screen you will see ‘My Courses’, which lists all the course units you have enrolled in via Progress WWW. The courses are sorted by year and semester/block. If you have enrolled in a course unit, but it is not visible here, the lecturer has probably not made it available yet. Clicking on a course link directs you to the course information page, which contains the latest updates on the course unit. Some lecturers upload a lot of material before the course unit starts, while others publish their course information simultaneously with the course lectures.

On the widget ‘My Courses’, you will also find a ‘Communities’ tab. Some associations or committees publish their information via this. You will probably not be enrolled in many of these at the start of your programme.

Ocasys: The online course catalogue

Ocasys is the online course catalogue of the University of Groningen. It provides an overview of the course units in your degree programme and extensive information about all course units that are offered by the university. You can use it to find the course unit specifications, its learning objectives, the name of the instructor(s), the period in which the course unit is taught, the number of ECTS involved, the textbooks to be studied, and a link to the timetable.

This database is indispensable when planning your study programme and is accessible without your personal account.

Assignment

Look up your programme using the ‘Search Programmes’ option in Ocasys.

  • Check the learning outcomes for the first-year courses in block 1a of your programme.
  • Who will your course instructors be in the first block?

ProgressWWW: Enrolling for course units

ProgressWWW (in short: ‘Progress’) enables you to enroll for course units. You must enroll for FSE course units at least four weeks before the start of a period. ProgRESS also gives you an overview of your grades. Note that course units in period 1a of the first year of your bachelor or master degree programme will remain open for enrollment up to and including the first week of the academic year.

There is no separate examination enrollment procedure for course units that are organized by the Faculty of Science and Engineering: being enrolled for a course unit is sufficient to participate in the exam as well. Other regulations and enrollment deadlines may apply for course units organized by other faculties.

Always make sure that you are present at the first lecture or meeting of a course unit for which you are enrolled. This is mandatory to confirm your enrollment. Not showing up without notification to the course coordinator may result in de-enrollment for the course unit.

Assignment

Go to http://progresswww.nl/rug/, log in, and check the following:

  • Is the information about your address and telephone number correct? To check this, click the “Info” tab. If the wrong address or number is displayed, please correct it through Studielink.
  • Are you enrolled for the right course units? Go to the tab named “Enrolling”. You can register for course units by navigating through the menu on the left. Go to Enrollments RUG – Faculty of Science and Engineering – School of Science and Engineering (SSE) BSc – [Your degree programme]. Register for the necessary course units in periods 1a and 1b by checking the boxes behind them and, importantly, clicking on “Enroll”. If you have done this correctly, the items for which you are registered appear in a list on the right side of your screen. Your mentor will help you with this during one of your first mentor meetings if you run into any difficulties.

WiFi

You can access WiFi via the Eduroam network everywhere inside and around the buildings of the University of Groningen.

Google apps for education

The University of Groningen uses Google Apps for Education. These apps include an email account (Gmail), a calendar (Google Calendar), and a file storage service (Google Drive), among other things.

To gain access to these services, log in to http://googleapps.rug.nl using your personal account. You will receive a single request to share your email address with SURFconnext, an authentication service that is trusted by both the University of Groningen and Google. Click “Yes, share this data” to continue. After accepting the Google Terms of Service and the Google Privacy Policy, you can make use of your Google apps. More information about Google Apps for Education is available.

University e-mail service

Along with your Google Apps account comes a university email address (xxxxx@student.rug.nl). UG-staff (such as academic advisors, lecturers, teaching assistants) will only communicate with you via this email address. It is therefore important that you check this account on a daily basis.

You may choose to forward your university email to your private email. After having logged into Gmail, go to ‘Settings’ (top right and click the tab “Forwarding and POP/IMAP”. At the top of the page, select “Forward a copy of incoming mail to [ ]” and select your email address. If your private email address cannot be selected here, click “Add a forwarding address” and enter your private email address. You should receive a verification email to that address. Because there is always a small risk that forwarding breaks down, or that spam messages are not forwarded to your private email, make sure to check your university email account regularly.

If you would like to communicate with your academic advisor or other UG-staff, UG-committees or the board of examiners, please, for safety reasons, always use your university email address. Only then we know for sure that it is YOU sending the email.

Additional resources

The information mentioned above is specific for FSE. You can find more extensive information about all of these systems at EDU Support.

Last modified:01 June 2023 08.44 a.m.