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Publish Copyright Information Point Dealing with copyright in education Sources

Article

Infographic guidelines reuse material: Infographic vuistregels hergebruik: 1. Source reference (Always cite the source: - Author - Title - Publisher - Year of publication) 2. Direct linking (Always use direct links, unless there is no other option) 3. Open Access (Use Open Access content whenever possible) 4. Permission (Do you have (written) consent from the copyright holder (usually the publisher?)

More information on reuse copyrighted material in your courses:

E-learning (Nestor/Brightspace)
Free - What is always permitted?

There are many ways to include articles in Nestor/Brightspace without infringing copyright or incurring additional costs.

  • Link to the source : You can always refer to an article in a digital journal by using a link.
  • Open Access : Articles published under a Creative Commons license can always be reused free of charge, provided you adhere to the terms of the specific license. Please use a link whenever possible. You can find these kinds of open-access articles on the Narcis and KNAW websites as well as in the Directory of Open Access Journals. You can also use Unpaywall, a useful plug-in for Chrome and Firefox. You can use this to see whether an article has already been published as an open-access article somewhere.
    For more examples and information about openly licensed materials for teaching, please visit the Open Educational Resources Library Guide.
  • Quotations : You may always quote a short passage, as long as it is not longer than necessary. Remember to use a proper reference.
Paid extracts

Each year, the UG/UMCG pays an advance amount for materials used and for which no prior permission had to be requested. This amount is based on the size and number of extracts used in the previous year.

The Dutch universities aim to minimize the number of paid extracts in order to decrease the advance payment for the coming years.

For this reason, you should, as far as possible, use the free options described above or, failing that, to include the article in a (printed) reader. Uploading the pdf to Nestor/Brightspace is not allowed.

The only exception is when you personally acquired permission from the rights holder to upload the pdf to Nestor/Brightspace. If this is the case, please contact copyright rug.nl. UMCG staff may contact m.pentinga umcg.nl.

Read more about the UG/UMCG policy on the reuse of copyrighted materials in education.

Reader
Free - What is always permitted?

There are a number of ways to include articles in a reader without infringing copyright or incurring additional costs.

  • Open Access: Articles published under a Creative Commons license can always be reused free of charge, provided you adhere to the terms of the specific license. If the article is available online please use a link. You can find these open-access articles on the Narcis and KNAW websites as well as in the Directory of Open Access Journals. You can also use Unpaywall, a useful plug-in for Chrome and Firefox. You can use this to see whether an article has already been published as an open-access article somewhere.
    For more examples and information about openly licensed materials for teaching, please visit the Open Educational Resources Library Guide.
  • Quotations: You may always quote a short passage, as long as it is not longer than necessary. Remember to use a proper reference.

Paid extracts
Easy access

Each year, the UG/UMCG pays an advance amount for materials used and for which no prior permission had to be requested. This amount is based on the size and number of extracts used in the previous year.

Easy Access: what is permitted?

You can use no more than 50 pages from a publication, provided this does not exceed 25% of this publication.
Please note: The number of words used for the entire course are added together. For example, if you use 26 pages from the same publication twice within the same course, this no longer counts as Easy Access.

Longer extracts?

For extracts longer than 50 pages, you must obtain the explicit prior permission of the copyright holder, for which a fee is often charged.

If you want to use a long extract from a source, the University Library can also find out whether the source is available to purchase (digitally), so that students can have access to it. Please do not hesitate to get in touch with us if you need advice or support regarding long extracts: copyright rug.nl. UMCG staff may contact m.pentinga umcg.nl.

Be critical of extracts: retain more resources for other educational matters

Wherever possible, use the free options described above. If this does not work, keep the extract as short as possible (within Easy Access, a short extract costs less than a medium extract). In this way, the RUG/UMCG retains more money for other educational matters. Read more about the RUG/UMCG's policy on the reuse of copyrighted works in education.

Contact

For more information on the process of making a reader, please contact the reader administration of your faculty.

Lectures
Rules for using articles in lectures

For lectures, you have a lot of freedom when it comes to reusing materials. You can show full texts of articles or books in your presentations, as well as play visual and audio material, provided that it meets the following conditions:

  • The material is used for educational purposes and forms part of the curriculum.
  • The material is used for non-profit-making educational purposes (this is always the case for education and teaching provided for UG/UMCG students).
  • The material is used within the walls of the UG/UMCG or during a live online lecture within the secured electronic learning environment .
  • You may not download and play videos unless they are shared under a Creative Commons license, but you may stream them (e.g. on YouTube).

Please note: These rules only apply to the use of materials during teaching activities. If you then upload your presentation to Nestor/Brightspace , the rules for using materials on Nestor/Brightspace then apply and these are stricter (see above, under the heading 'E-learning (Nestor/Brightspace)'.

Please also note: If you record your lectures and then disseminate those recordings at a later date, additional rules also apply.

Perusall/FeedbackFruits(FBF)

Perusall and FeedbackFruits (FBF) are social annotation tools. These are online platforms that offer groups of students the opportunity to discuss academic texts or educational videos. Students complete assignments by writing annotations to a selected text or video.

Free - What is always permitted?

By using open content/Open Access articles in tools like Perusall/FBF you avoid infringing copyright or incurring additional costs.

Paid extracts
Easy access

Each year, the UG/UMCG pays an advance amount for materials used and for which no prior permission had to be requested. This amount is based on the size and number of extracts used in the previous year.

Easy Access: what is permitted?

You can use no more than 50 pages from a publication, provided this does not exceed 25% of this publication.
Please note:   The number of words used for the entire course are added together. For example, if you use 26 pages from the same publication twice within the same course, this no longer counts as Easy Access.

Because of the fact that Perusall and FeedbackFruits are social annotation tools, uploading PDFs is permitted here under certain conditions.

Longer extracts?

You can only use more than 50 pages from a publication or over 25% of the publication provided that:

  • The material is published in Open Access, preferably with a CC licence that explicitly permits reuse
  • It is your own work, for which you are the copyright holder

  • Explicit permission for use has been obtained from the copyright holder

  • The publisher's licence allows the article to be used in Perusall/FBF. If the licence allows the use, it takes precedence over the restrictions of the Easy Access regulation.

If you want to use a long extract from a source, the University Library can also find out  whether the publisher's licence allows the use in Perusall/FBF. Please do not hesitate to get in touch with us if you need advice or support regarding long extracts: copyright rug.nl. UMCG staff may contact m.pentinga umcg.nl.

Contact

Educational Innovation & Evaluation offers more information on the use of tools like Perusall and FBF kijk the use of tools like Perusall and FBF. Or contact Educational Innovation & Evaluation via edusupport rug.nl.

For questions on extracts and copyright and the mandatory copyright check, please contact copyright rug.nl.

Last modified:12 July 2022 1.36 p.m.
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