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University of Groningen Library

Support Hora Finita support

Information for PhDs

The Graduate Schools are the first point of contact concerning your PhD trajectory and Hora Finita.

Frequently asked questions

Q1: My data (name data, addresses, telephone numbers, gender, nationality etc) in Hora Finita is not correct. How can I correct this?

Your personal data is imported in Hora Finita from the Human Resource (HR) system. So, you need to contact the HR department of your research institute and ask them to correct your information.

UMCG: If you are a PhD student from the UMCG you can change the personal data yourself within InSite personeel/insite/. This webpage can be accessed through the intranet page of the UMCG.

If you have questions about the registration please contact your graduate school. For questions about UMCG registration please contact the Graduate School of Medical Sciences.

Q2: My research institute and/or my program are incorrect. How can I change it?

To change the information about your research institute and/or your program please contact your graduate school.

Q3: I want to change my propositions. What should I do?
  1. Send a new document with amended propositions to horafinita
  2. Inform the supervisor and the Examination Board of these new propositions.

Q4: I have questions about the publication of my dissertation (number of copies, embargo, DOI, etc). Where can I find more information?

Information is available on aPublishing dissertations.

Q5: How do I get reimbursement for the costs for printing my dissertation?

As soon as the University Library has received both the digital and printed versions of the dissertation and the dissertation has been entered in Pure / is visible on the UG research portal, the PhD candidate will receive a confirmation email.

The email contains a link to the dissertation on the UG research portal and information on how to obtain a compensation for the printing costs. If applicable, the e-mail will contain a link to the application form for reimbursement in Hora Finita. The maximum reimbursement requested in this way is €750.

Payment is made by the FSSC, the RUG's financial department. The online application form asks for

  • a scan of the printer's invoice
  • proof of payment, e.g. a copy of a bank statement

After this the payment can be made; this usually takes about 3 weeks.

A number of Graduate Schools offer an additional compensation for printing costs. Please contact the graduate school of your faculty about this.

I have a question about my PhD certificate. Who should I contact?

Please contact the PhD degree registration office (Promotiebureau): promoveren

I need to change my dissertation title page. Who should I contact?
  • If you need to change your dissertation title page before your PhD defence please contact promoveren
  • After the PhD defence please contact dissertations
I have a question about the certificates of a course I took during my PhD (UMCG only). Who should I contact ?

Questions and changes for certificates of courses can be sent to the Graduate School of Medical Sciences (

Didn't find an answer? Please contact Hora Finita Support.

See also: Handleidingen Hora Finita

Publishing your dissertation

You may find more information for PhDs about publishing a dissertation, and the role of the library at Publishing Dissertations.

Last modified:12 July 2022 11.16 a.m.
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