Skip to ContentSkip to Navigation
University museumPart of University of Groningen

University museum


Loan policy


The University Museum Groningen only lends objects to officially recognised cultural institutions through the following procedure:

  • The loan request must be submitted at least three months before the intended loan date
  • Requests will be taken into consideration after submitting a written request addressed to Dr. Arjen Dijkstra

The application must contain at least the following information:

  • Exhibition period
  • Title of the exhibition
  • Location of the exhibition
  • Name and address of the institution requesting the loan, contact within the institution, telephone number and email address
  • List of the requested loan objects

Terms and conditions

I. Transport and insurance
  • The borrower must insure the loans all-risk, nail to nail, in accordance with the insurance conditions stipulated by the lender.
  • The borrower will arrange and pay for the transport of the loans.
II. Conditions
  • The loans must be kept in a safe place during the loan period. The loans must be exhibited in locked display cases.
  • The loans may only be handled by professionals wearing gloves.
  • Flat objects (prints, documents, photographs) may not be glued or pinned.
  • The maximum illumination of fragile materials such as textiles and paper is 50 lux. Loans may not be exposed to sunlight.
  • Loans may not be displayed in showcases containing MDF.
  • The provenance of the exhibited loans and of reproductions thereof in accompanying printed materials or online must be stated as ‘University Museum Groningen’.
III. Additional terms
  • The lender receives a presentation copy of the catalogue or publication accompanying the exhibition.
  • Loans may not be made available to third parties for research, restoration, maintenance or to make reproductions of any kind.
  • Loss or damage during the loan period must be reported immediately to the lender. The costs of repairing damage shall be charged to the borrower.
  • The loans must be returned in the same condition as in which they were provided by the lender. Under no circumstances is a change in the condition of the loans permitted. No conservation treatment, such as cleaning, polishing, etc., may be carried out on the loans.
  • The loans must be returned to the lender within seven days after the end of the exhibition, unless agreed otherwise.
  • The loans must be safely packaged and returned.
IV. Final conditions and costs
  • In situations not provided for in these loan conditions, the lender will be the deciding party.
  • Costs are charged for inspection, cleaning, possible restoration and preparation for travel. The minimum handling fee per object is €225.
Last modified:20 December 2022 12.05 p.m.
View this page in: Nederlands