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About us Medical Sciences Research Microscopy Centre
University Medical Center Groningen

Rules & Fees

Rules for using the equipment of the

UMCG Microscopy and Imaging Center


Rules are established and approved by the user committee of the confocal facilities. The current committee consists of Prof. H.C. van der Mei, Dr. J.J.L. van der Want, Dr. B.N.G. Giepmans, Ing. K.A. Sjollema, Prof. Dr. O.C.M. Sibon, Dr. J.W. Kok, Ing. M. Meijer, Dr. T.G. van Kooten.

Always follow the instructions of the managers (6th floor: Klaas Sjollema; 13th floor: Theo van Kooten ).

If you have ideas about new/improved techniques, improvements of the facilities, or complaints, please contact the manager or the user committee.

Please acknowledge:

If you present data obtained with support of the UMIC (papers or presentations), please acknowledge

the UMCG Microscopy and Imaging Center. Include a sentence like:

"Part of the work has been performed at the UMCG Imaging and Microscopy Center (UMIC), which is sponsored by

        NWO-grants 40-00506-98-9021(TissueFaxs) and 175-010-2009-023 (Zeiss 2p )

We would appreciate to receive a copy or reference of all publications for which the UMIC was used.


Admission and reservation:

Before you can work independently on any of the microscopes, you have to register using the on-line registration form and follow an individual training. Please contact the manager for an appointment. The training will be provided by assigned instructors. Training by other parties does not count!! After training the manager will provide you access to the facilities, to the reservation system and the corresponding locations. Every microscope needs a separate training.

Reservations can be made up till 2 weeks ahead (up to 4 hours per workday for the Tissuefaxs, SP8 and Zeiss 780 between 9.00 and 18.00 hr ). Exceptions are reservations made for educational purposes or guests. Weekends, evening hours and holidays can also be reserved by experienced users. Reservations further ahead in time have to be discussed with the manager. It is not allowed to book more than one slot for the same instrument or computer during working hours without permission of the manager.

For the users on the 13th floor additional rules for making reservations have been established.

Microscope service or courses always has priority, but the managers take into account the user interest.

Users will be charged with an hourly fee for using a microscope. The fees are determined by the user committee. The managers can tell you the actual fees. Bills will be sent to your department on a quarterly basis. Only the actually used hours as stored in the booking system are charged.

If reservations need to be cancelled due to e.g. illness or failed experiments, you have to undo your reservation in the electronic reservation system. If you are 30 minutes or more too late without notification, your reservation can be cancelled by the manager. No-shows may be charged the hourly fee! Also when you used  less- or more time than booked, please change your time slot in the booking system. All fee calculations are based on the total time stored in the booking system.

It is not permitted to use equipment without booking.

Genetically Modified Organisms (GMO):

Users have to indicate the use of GMOs, the number(s) of their GMO permit(s) should be known by the manager.  The rooms of the  DeltaVision, Zeis780, TissueFaxs and Solamere (rooms 605, 624 and 628) are MLI approved. GMOs are not allowed in other areas.

Users have to obey the regulations for ML-1 activities.

Computers and data:

Users are not allowed to store data on the microscope computers for more than two weeks. Data has to be stored in the USERS folder (usually on the D: drive). Unindentified data in other directories will be deleted.  Data can be stored on DVD’s, CD’s, external hard drives or USB sticks, to be provided by the users themselves. If necessary, data can be stored temporarily on the network drives of the Imaging Centre, ask one of the managers for an account. It is also possible to hire space on the network drive for prolonged storage of data.

All users are responsible for the data they produce, data on the 6th floor is not backupped!!

Users are not allowed to install software on any of the computers on the center without permission of the managers.

The primary purpose of our computers is image acquisition and -processing.

Responsible use of equipment:

Training provides you with the basic knowledge to operate a microscope. Always follow the instructions you were taught during training. In case of malfunctioning please contact the manager.

Each microscope has a start-up / shut-down / stand-by instruction available next to the microscope. Please read this instruction and follow its steps.

Pay attention to the use of immersion liquids such as oil. Not all objectives can be used with oil-immersion. In order to avoid complete condensors or objective revolvers bathing in oil, please be careful with using oil immersion and clean the spills immediately. The 63x lens on the Solamere and 63/1.3 at the Zeiss780 are designed for use with glycerol shouldnot be used with oil.

Oil spills can be cleaned using 70% ethanol on a tissue. Please note that the oil itself is known/suspected to be toxic, another reason to clean oil spills immediately. Do not! clean the lens itself with tissues, use special lens paper for this or ask the manager.


Never fill in any private information like phone numbers or mail addresses on our on-line forms, only use your UMCG or RUG numbers or addresses. We will never pass over address information to third partys without permission.

Klaas Sjollema Is in principle available on the center for questions and assistance regarding the microscopes and the software.  

If you want to make an appointment, no problem: e-mail Klaas:


The use of the Olympus BX50, Leica 4000B, Zeiss Stemi iand the Work stations is free of charge.

For the use of one of the other equipment we charge:


€/hr   time

Leica SP8x , Leica SP8, Zeiss 780

Delta Vision

€/hr laser time two photon

Zeiss 780*, Zeiss 7MP

€/hr Fluorescence Brightfield

Tissue Faxs* Solamere


Incucyte per plate per hour 



UMCG members 20,-  2P: 40,- 10,- 0,50 50,-
RUG members 20,- 40,- 10,- 0,50 50,-
Other ask Klaas ask Klaas ask Klaas ask Klaas ask Jeroen
long term imaging

*all time above 8hr is half price

* all time above 8hr is half price * all time above 8hr is half price

NB: The fees mentioned above are valid until June 2020 and can be subject of minor changes every quarter of a year, in order to cover the fees for maintenance and spare parts at a reasonable balance.

For groups of up to 5 persons sharing one account number there is the opportunity to pay an annual fee and have unrestricted access on the instruments (except the tissue faxs).  Ask Klaas.

Last modified:25 February 2020 12.22 p.m.