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University of Groningen Library

University of Groningen Library

Frequently asked questions concerning limited services UB

All study rooms in the University Library (City Centre and Zernike) and the Central Medical Library (CMB) are closed at the moment.

The research room Special Collections is open by appointment only.

Changed opening hours and changed services

All online services (including requesting literature via SmartCat) are available as usual through rug.nl/library and for the CMB via rug.nl/cmb.

When is the UB open?

All study rooms in the University Library (locations City Centre and Zernike) and the Central Medical Library (CMB) are closed at the moment. The research room Special Collections is open by appointment only: visitors will only be able to consult non-loanable UB material and by appointment only.

The self-service in the UB City Centre is open from Monday to Friday between 9-12 (noon)*. The self-service is only available to pick up your requested books. Books can be handed in via the 24/7 book box on the outside of the building.

* N.B.: closed Thursday 21 May (Ascension Day). Friday 22 May the UB is closed, but we are available for questions by phone and mail.

When can I reach the UB by telephone?

The University Library can only be reached by telephone from Monday to Friday between 9 am and 12 pm (noon): please call 050-3635020.

Are the printers available in the UB?

At the moment there is no printer available in the UB. We are open between 9 am and 12 pm (noon) exclusively to give borrowers the possibility to pick up requested books.

I'm a teacher and I have literature on the seminar shelves in the UB. Can students acces this literature?

The seminar shelves are currently not available for students. We cannot create a facility to make the books available for consultation. What is possible, however, is that you request the books yourself. You may also e-mail servicedesk-bibliotheek rug.nl to ask if we could make the books available for loan so that students could borrow the books.

I'm a PHD student and would like to submit the printed version of my dissertation, where can I do this now?

2 copies of your disseration may be sent to:

Rijksuniversiteit Groningen
Afd. Promoties
Postbus 72
9700 AB Groningen

Requesting books

How long will it take before my request is available?

We strive to make the requested books from our closed stacks and reading rooms available to you after 24 hours. Books that have been returned through our Bookbox however, are first held in quarantaine for five days before they are made available again in Self service A for the next borrower. Please note: when you receive our e-mail, you can pick up your book the next day. The self-service in the UB City Centre is open from Monday to Friday between 9 am and 12 pm (noon).

I would like to borrow a book that is stored in the Central Medical Library, UB Zernike or Tresoar. Is this possible?

Books from the Central Medical Library can be requested. You may pick them up at the UB City Centre. More information: https://www.rug.nl/cmb/news/request-books.

Books from the UB Zernike and Tresoar are not available for loan. We apologize for the inconvenience.

I would like to consult a publication that is not lendable. Can I make an appointment for this?

No, this isn't possible. Non-lendable books are unfortunately not available right now.

I would like to apply for an extension of my books, how do I do this?

It is not necessary to apply for an extension for your books. Your loan period will be automatically extended unless it includes a reservation or if you have reached the maximum number of renewals. If an automatic renewal is not possible and you are unable to return the book, you do not have to do anything, we will waive any penalties for this period. For more information about renewals please visit: Renewal.

Returning books

Can I return my books?

Books can only be returned via the 24/7 Bookbox at the outside of UB City Centre (Poststraat). This also applies for books from the Central Medical Library and the UB Zernike.

Please note: due to quarantine it takes at least 5 days before the book is retrieved from your name in the system. It is possible that you receive a reminder e-mail; please ignore this, any fines will be waived.

I cannot return the book at this time, can I ask to renew the book?

It is not necessary to apply for an extension for your books. Your loan period will be automatically extended unless it includes a reservation or if you have reached the maximum number of renewals. If an automatic renewal is not possible and you are unable to return the book, you do not have to do anything, we will waive any penalties for this period. For more information about renewals please visit: Renewal.

My books are due, but I cannot return my books in time. Will there be a fine?

Sending out reminders is an automatic process in our system. However, given the situation, fines will be waived if you are unable to return the books. You do not have to e-mail us about this, we are not sending any invoices at the moment and will waive the fine at the moment the book is returned.

Can I return books by mail?
Due to our limited opening hours, please do not send your books to the UB by mail. Books can only be returned via the 24/7 Bookbox at the outside of UB City Centre (Poststraat).

I returned a book in the 24/7 Bookbox, but the book is still in my borrowed items' list. What can I do?

We apply a quarantine period of at least 5 days for returned books. This means that books will only be checked in and removed from borrowed items' list after this period. It is possible that you will receive a reminder e-mail; please ignore this, any fines will be waived. Is the book still in your name after more than a week? Then we would like to hear it and we will carry out a shelf check. Please e-mail servicedesk-bibliotheek rug.nl.

Pick up books

Where can I pick up my reservation?

The UB City Centre is the only location where you can pick up or return books. Other locations mentioned in SmartCat do not apply. We are in the process of modifying these. This also applies to the Tresoar/Campus Fryslân location: staff and students of that institution can only pick up and return books at the UB City Centre.

I received an e-mail that my requested book from another library has arrived. Can I pick up the book immediately?

You will have to make an appointment by sending an e-mail to servicedesk-bibliotheek rug.nl.

My requested DVD arrived, can I pick it up immediately?

No, we normally lend out DVDs through the service desk. Because the service desk is now closed we ask you to make a pick up appointment first by sending an e-mail to: servicedesk-bibliotheek rug.nl.

Interlibrary loan (ILL)

Can I still order books or copies from other libraries?

Because many libraries are closed and/or ILL applications are no longer being processed and because sending books between different libraries at home and abroad is becoming increasingly difficult, you can no longer request books from other libraries. Requesting copies from articles remains available. We will try to find your articles in e-journals (N.B. no chapters in printed books or e-books). However, we cannot guarantee that we will be able to fulfill your request. After your request, we will keep you informed by e-mail.

More information: Borrowing from other libraries

I received an e-mail that my requested book from another library has arrived. Can I pick up the book immediately?

You will have to make an appointment by sending an e-mail to servicedesk-bibliotheek rug.nl.

Support finding literature

For my research or assignment I would like to get some help in finding literature. Where can I get support?

You can send an e-mail to servicedesk-bibliotheek rug.nl, or take a look at our libguides. You may also contact our information literacy team: eduteam-library rug.nl.

Last modified:18 May 2020 1.30 p.m.
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