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Digital Competence Centre

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Privacy & Protection Data Protection


If you have collected - or plan to collect - personal data outside the university (in a school, at the participant’s home, etc.), you will need to transfer this data to the university’s network drive (X or Y) or Virtual Research Workspace safe storage.

There are several appropriate tools available for transferring data, depending on the type of research you are doing, the testing environment, the person that is collecting the data, and the size of the data file. Please do NOT use unencrypted email or unencrypted portable media or devices, such as USB-sticks.


  • Unishare is the safest way to transfer data from your testing environment to your X or Y-drive
  • This option is preferred because there is no need to transport the data physically
  • Allows UG researchers to easily make a drop folder (see instructions) to which fellow researchers without a UG account can upload files. This function can be password protected, making it even more secure

  • Check that the data are properly transferred and then delete the data from your recording device before leaving the collection environment

SURF file sender

  • Allows you to send large files (max 500 GB) such as research data but also smaller files, such as reports

  • The files are stored in the Netherlands

  • Possibility of encryption (for files up to 250 MB) offers extra security

Encrypted hard drive

  • Use an encrypted hard drive when data transfer using Unishare or SURFSurffilesender is not possible
  • The password-protected hard drive will make sure that the data can only be accessed by people that know the password. Thus, even if the hard drive is lost, the data will be protected.

  • When you arrive at the University, transfer the data from the encrypted hard drive to the University environment.

Find here an example of a secure hard drive

Last modified:12 August 2022 2.50 p.m.