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Application and evaluation process and call dates

Transparency of the selection process for the fellows under the programme

Promotion

The Rosalind Franklin Fellowship Cofund programme will have one call for proposals.

The start of the Rosalind Franklin Fellowships new round is announced worldwide via international journals, international websites and mailing lists. Adverts are placed in the journals and on the websites of: Nature, Die Zeit, Times Literary Supplement, Academic Transfer, Careerd.edu, Jobs.ac.uk and Academicjobs.eu.com. The journals and websites are read and visited regularly by academics all over the world. This way the fellowships get worldwide exposure.

In addition the call will be published in in Euraxess

At the same time, senior university staff members diffuse the announcement to their research contacts via e-mailing lists, websites and personal e-mail messages to colleagues around the world. The call for proposals is of course also published on the university website (www.rug.nl/rff).

The evaluation and selection process, and the evaluation criteria

All announcements concerning the Rosalind Franklin Fellowships refer to the university website. On the website applicant fellows can find extensive information about:

  • the eligibility criteria of the fellowship (see B 1.3);
  • the application file to be submitted and the electronic submission address;
  • the selection procedure, including eligibility and evaluation/selection criteria (including scores for each criterion), and time schedule following the application;
  • career prospects and criteria after obtaining a fellowship;
  • contact persons for extra information and application deadlines.

After the closure of the Rosalind Franklin Fellowships call, the faculty selection committees complemented with external advisors compose a short-list of candidates to be interviewed using the criteria listed in B.1.3. This process takes about four to six weeks depending on the number of applications.

Information of the applicants on the evaluation results

The selection process is depicted in the following figure:

Selection process

After the eligibility check, the ineligible candidates are informed by (electronic) letter about the fact that their application is ineligible. In this letter the reasons are given of this ineligibility.

Immediately after the composition of the short list, the applicants who disqualify are informed by (electronic) letter that their application is rejected, giving the reasons why the application is rejected.

The short listed candidates are informed that they are invited for an interview.

After the interviews the faculty selection committee composes another short-list taking into account the opinions of all advisors taking part during the interview. The short-list consists of the best candidates and possible reserve candidates. This process is usually finalized around 12 to 16 weeks after the application deadline.

The best candidates and reserve candidates are informed about their status and the subsequent procedure. The rejected candidates receive a notification that their application has not been selected together with an explanation (scores + comments). The candidates are also informed of the possibility to discuss the results of the selection procedure by phone with the chairperson of the faculty selection committee and of the possibility to “Legal Appeal” . For that purpose the University of Groningen has adopted a General Complaints Procedure, in which a written complaint can be sent to the Executive Board.

The Faculty Board, composed of three professionals plus one student advisory member, sends the list with the successful candidates to the central Rosalind Franklin Committee. The Rosalind Franklin Committee verifies that the selection procedure has been correctly carried out according to the instructions and selection criteria. This annotated short list of candidates accompanied by an underpinned advice of the central committee is sent to the Executive Board of the University (consisting of three members) who takes the final decision of awarding the fellowships based on this advice.

The final decision of the Board with an explanation is communicated by letter to the Faculty Board. The Faculty Board informs the candidates by phone and letter about the decision of the Board of the University and starts if applicable negotiations about the working conditions and starting date of the fellowship. This last step of negotiations usually takes about four weeks.

Last modified:04 September 2020 09.34 a.m.