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Information for student boards

Cuos annual schedule

Throughout the year, there are a number of times when applications must be submitted to CUOS and/or other documents must be delivered. In the table below you can find an overview of these global deadlines. Note that throughout the year it can be decided to deviate from these dates. The mail contact from the CUOS is always leading. For questions mail to cuos.secretaris@rug.nl.

Review of graduationfund

15th of November

Activities grant and housing

Beginning of March

Internationalization Grant (IIS).

1.     Application

2.     Accountability

 

1.     31 March

2.     March 31st year thereafter or no later than eight weeks after completion of that for which a grant was received.    

Campaign grant for U Council parties

1.     Application

2.     Accountability

 

1.     Beginning of April

2.    Before July 1st

Establishment Grant International Student Organizations (OIS)

Can be used all year round

What is the graduationfund (profileringsfonds)?

The profileringsfondsis a scheme that offers financial compensation to board members of student organizations. The amount of this grant depends on the number of board scholarship months that an association is granted. Once every three years, depending on the category (Sports, Study, Social, Cultural or other) organizations are reassessed. The recalibration entails that the board then sends a number of documents and overviews from the past three years, more information on this at the "How To" of the profiling fund. After the deadline, the CUOS reviews the applications and sends the recommendation to the Board of Trustees for inclusion. When the final decision is made by the University Council, this is communicated by the CUOS again to everyone who applied and the decision is placed on the CUOS website, see the decisions page.

Groningen together 

Many boards struggle with the question of how to make international students feel at home within the association. The mutual bonding between Dutch and international students is often difficult. In recent years the CUOS has provided subsidies to promote internationalization within associations. Next year, the CUOS wants to organize a special event that is completely dedicated to internationalization and inclusion. During a short program several speakers will share their experiences with internationalization and inclusion. (As an example) The day will start with a short lecture by an expert who will explain how to bridge cultural differences within an association. Then two boards from Groningen will share how they internationalized their association. The CUOS will conclude the day with a brief explanation of the financial support that the CUOS offers in this area.

List of all associations

Below you can find a list of all student associations from Groningen known to CUOS! Is your organization not yet on the list but would you like to see it change? Please send the statutes + a Chamber of Commerce extract of your association to: cuos.secretaris@rug.nl.

All Groninger associations

Difference association and foundation

Although it may seem an irrelevant detail to many directors, CUOS makes a distinction between associations and foundations. The main difference between these two legal forms is that an association can have members while a foundation cannot. This has consequences for applying for an administrative scholarship. Directors of an association can only receive a scholarship if their association has a minimum number of members. The minimum number per category is indicated in the table below:

Minimum number of members per category

Student

75 members

Study

75 member or  50% of the study

Sport

100 members

Cultural

50 members

Other

75 members

Does your association organize a large number of well-attended activities but do not meet the minimum number of members? Then it may be attractive to change the legal form of the organization to a foundation. When assessing foundations we do not look at the number of members. The disadvantage is of course that in this case you cannot receive contributions from members. In addition, associations with a large number of members can receive a surcharge in administrative grant months. For the exact conditions around this surcharge we refer you to the Profileringsfonds Part C!

Tuition-free boardyear (2020-2021)


Are you a board member of a student association or organization in Groningen that is included in the University of Groningen's Profileringsfonds? Then, in addition to the grant you receive, you may be eligible for a tuition fee boardyear.
If you meet a number of conditions, you may be able to claim a tution free boeardyear. In that situation, the RUG will grant you exemption from paying the statutory tuition fees. The conditions are as follows:

A second-year bachelor's student has obtained at least 60 ECTS, counting from the first enrolment in a bachelor's programme at the moment of application

 A third- or fourth-year bachelor's student has obtained at least 120 ECTS in one course at the RUG, counting from the first enrolment in a bachelor's program


Are you a fifth-year bachelor student (counting from the first enrolment in a bachelor programme)? Then you are not eligible for tuition fee-free studies


- Only students who are entitled to at least 6 months of administrative scholarship can apply for tuition fee-free management. These conditions do not apply to student-assessors of the Executive Board and Faculty Boards. They are entitled to free tuition fees for 5 months of administrative scholarship;
- Are you entitled to free tuition fees? If so, this applies to one academic year (e.g. 1 September 2020 to 1 September 2021);
- Also, at least 9 months of the management year must fall within the academic year for which the tuition fee exemption is requested.
- Attention! Do you meet all the conditions mentioned above? Then you can apply for tuition-free management. If you make use of the exemption, you cannot take courses or take exams.
If you still have questions about the tuition-free management, please contact someone of the current CUOS board.
No rights can be derived from the above message. If there is a discrepancy
between the above text and the Profileringsfonds regulation, then the Profileringsfonds regulation is leading.

Last modified:16 June 2021 3.01 p.m.
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