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Frequently Asked Questions Graduation fund

Here you can find several Frequently Asked Questions about the Graduation fund. Can't find your question? send an e-mail to

Who is entitled to a board grant?

Grants are awarded to those organizations that comply with the general terms and conditions as stated in: Deel B: Regeling Financiële ondersteuning voor studentleden van medezeggenschaps/bestuursorganen, bestuurders van studentenorganisaties en topsporters RUG 2022-2023. Organizations can only obtain a grant if they have applied for inclusion in the Graduation Fund Regulation. Depending on the size and number of activities that has been organized, the height of the grant is determined. The division of this grant is up to the organization with a maximum of 6 months per person. These persons have to apply for the grant themself after the deviding of the grants.

What is a board grant?

The grant provided by the university to student board members is meant to compensate for any study delay resulting from board membership. The board grant is expressed in months. This size of this grant depends on the amount of time you . If you are interested in the International Grant, you can find the link here: CUOS-Regeling International Grants

I am a board member of a student organization, am I entitled to a grant?

The Graduation Fund Regulation sums up all included organizations and their respective grants. The division of this grant is up to the organization. If the organization is not mentioned in the regulation, then it can apply for inclusion in the regulation once a year. The deadline for this is November 15th at noon.

I am a board member and entitled to a grant, where can the grant be requested?

Information on this matter can be found on . If there are any questions, you can send an e-mail to

When will my application be discussed by CUOS and can I be present?

CUOS decision-making meetings are public. On the website you can find the dates of these meetings, as well as location and time. When you want to know exactly when your application will be discussed by CUOS the best option is to contact us.

I am a board member and entitled to a grant, when do I have to apply for it?

You are not entitled to the board grant until you have completed the entire board year. Therefore, you can apply for your board grant up to 6 months after you finish your board year. It can be inconvenient that you receive the money afterwards, so you can choose to apply for a provisional grant while you are working as a board member. You must do this within two months of starting your board year. You then have to prove after your board year that you were actually entitled to the already received board grant. Your final application for the board grant must be submitted to the University Funds Committee (UFC) on February 1 following the end of your board year. The UFC can be reached at

When will my organization be re-evaluated?

Every year one of the three organizational categories will be re-evaluated.

The three categories are (in correct order):

-         Student associations and sports clubs.

-         Study associations.

-         Other and cultural organizations.

Academic year Category to be re-evaluated
2021-2022 Sport and student associations
2022-2023 Study associations
2023-2024 Cultural associations and others
2024-2025 Sport and student associations

What happens when I have not finalized all documents in time?

In the unlikely event that you do not make the deadline for one or more required documents due to (external) circumstances, please contact as soon as possible - but before the deadline.

My board grant months have not yet been transferred to my account. Who should I contact?

CUOS does not transfer the (individual) board grant months. Questions regarding the payment of the grant months can be directed at the University Funds Committee (UFC) at ufc .

Can the board grant months be divided to people other than board members?

Yes this is possible, the united RUG and HG regulations gives the students this freedom.

After allocating the board grant months among the board members, we have several excess months, what can we do about this?

The University of Groningen and Hanze University of Applied Sciences Joint Regulations for Committee Grants offers the possibility to allocate grant months among members of the organization who are not board members yet do have an executive task within the organization with a relatively significant responsibility.

Last modified:13 March 2023 4.09 p.m.
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