European legislation states that it is mandatory for the purchase of goods and services and awarding contracts for work to be undertaken within government institutions to be carried out following prescribed procedures when the definite purchase value exceeds certain limits (threshold value).
Regulations
The RUG is viewed as one legal entity, which means that the purchase volumes of all faculties per category must be summed together to determine whether the threshold value has been reached.
Threshold amounts for 2010:
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Goods € 193,000
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Livraisons € 193,000
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Works € 4,845,000
As a government organization the RUG is obliged to comply with this legislation. The department of Purchasing management has been set up within the University Services Department (FB) of the RUG to deal with this.
Purchasing advice and supervision
In order to support the faculties, Purchasing management of the University Services Department provides guidance and advice concerning European purchasing procedures. The aim of this is to manage the risks during the purchasing process and to gain purchasing benefits. We provide assistance in preparing tender documents and supervise the tendering procedure from start to finish. The purchasing committee appoints a Lead Buyer for each tender. This person coordinates the tactical purchasing process and is responsible for preparing the Programme of Requirements. The functionality of the goods or services to be purchased is determined in collaboration with subject matter experts from the various faculties.
