Registration with City Hall

Anyone staying in the Netherlands for four months or longer must register with the Municipal Personal Records Database Gemeentelijke Basis Administratie (GBA) at City Hall. It is advisable that you register as soon as possible and do not wait until four months have passed, as you may need your registration papers for other purposes. Non-EU/EEA students can only register after they have picked up the confirmation letter for the residence permit application from the International Service Desk (ISD).

Bear in mind that you need your original, legalised birth certificate when registering with the Municipal Personal Records Database. A copy will not be accepted. If you are unable to produce one you will still be able to register. You will, however, receive a letter reminding you that you must produce a legalised birth certificate as soon as possible.

Documents needed for registration

EU/EEA students need the following documents for registration with the Municipal Personal Records Database (GBA):

• Valid passport.
• Rental agreement or other proof of accommodation that verifies your address in Groningen.
• Legalised birth certificate: more information about legalisation for EU/EEA students.
• If applicable: legalised marriage certificate.
• Download the GBA registration form [PDF]

Non-EU/EEA students need the following documents for registration with the Municipal Personal Records Database (GBA):

• A valid residence permit OR a letter of confirmation from the Immigration Office (IND) proving that you have applied for a residence permit. The International Service Desk (ISD) will inform you once this letter has arrived.
• Valid passport.
• Rental agreement or other proof of accommodation that verifies your address in Groningen.
• Legalised birth certificate: more information about legalisation for non-EU/EEA students or visit the website of the Dutch Ministry of Foreign Affairs (click: Foreign documents for use in the Netherlands).
• If applicable: legalised marriage certificate.
• Download the GBA registration form [PDF]

More information about legalisation is also available with Dutch embassies and consulates.

Deregister with City Hall

Please note that when you leave Groningen and the University after finishing your studies, you need to deregister with the City Hall. For digital deregistration through the website of City Hall (called E-loket) you need a DigID (Digital ID). > how to apply for a DigiD [PDF]

Another way to deregister is by sending an e-mail to burgerzaken.verhuizingen@groningen.nl . In this e-mail you need to mention the following details > more [PDF] . You can also fill in this deregistration form [DOC] and attach it to the email.

City Hall Groningen

Municipal Personal Records Database

Kreupelstraat 1

9712 HW Groningen

tel. + 31 (0)50 367 70 70

fax + 31 (0)50 367 70 75

email: info@groningen.nl  

Opening hours Monday: 1 - 4 p.m.

Tuesday-Friday: 9 a.m. - 4 p.m.

Thursday evening: 6 – 8 p.m.