All staff members – both OBP and WP – of the University of Groningen must report their additional activities in advance if they suspect, or should suspect, that these activities are or may become related to the activities they perform at the University of Groningen.
Professors, members of Faculty Boards and directors of University services must report their additional activities to the Board of the University.
Please consult your department before you do this.
You must always report your additional activities, even if you have a part-time or a ‘zero-hour’ appointment.
Definitions:
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Additional activities:
all paid and unpaid activities that an employee conducts within and outside the University of Groningen which are not part of their university job.
Additional activities could include
positions on supervisory boards, management activities, research or teaching whereby the member of staff is working directly for third parties, entrepreneurial activities, the liberal professions, etc.
Activities within the framework of contract research or teaching whereby the University of Groningen is itself the contracting party and that are conducted as a member of staff within the framework of the employment contract are not considered to be additional activities.
Lectures, postgraduate modules and other ad-hoc activities performed within the framework of the employment contract are not considered additional activities and thus do not have to be reported.
Making work agreements with the Dean or Director will suffice in such cases.
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Ancillary position:
a task that a member of staff performs alongside his or her main job as a member of staff of the University of Groningen.
Procedure
Staff members (OBP and WP):
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Report your additional activities to your manager (i.e. the person you have your career development interviews with).
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Your manager informs the Dean of the faculty or the Director of the University service.
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The Dean or the Director of the University service grants permission to conduct the additional activities.
Professors, members of Faculty Boards and Directors of University services:
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Report your additional activities to the Board of the University.
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The Board of the University grants permission to conduct the additional activities.
Permission
The following aspects will be examined to determine whether or not to grant permission for conducting additional activities:
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whether the achievements agreed with the University are met
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whether the additional activities compete with University tasks
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whether there are any other conflicts with the University’s interests.
Publication on MePa
Academic personnel, including professors, must publish their additional activities on their staff page (MePa).
However, not all additional activities have to be published on the MePa.
In your request for permission to the Board of the University you can indicate which additional activities you think should be published on the internet.
The Dean or the Board of the University will then decide which additional activities are relevant and should be published.
Professors by special appointment must also state their additional activities on their MePa.
In addition, they must also state their main position, legal entity and source of financing in the list of special chairs on the website of their faculty.
OBP are not required to publish their additional activities on their MePa.
Evaluation and report
Your additional activities are discussed during your annual career development interview.
The Faculty Board or service management will annually report to the Board of the University about all additional activities conducted within the department in the preceding year.
Regulations
